Administrative Assistant with HR Focus (m/f/d) 80%-100%

Publication date:24 October 2025
Workload:80 – 100%
Place of work:Zurich

About the job

Administrative Assistant with HR Focus (m/f/d)

80%-100%, Zurich, fixed-term

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The ETH AI Center is one of the world's largest university centers for artificial intelligence, with over 120 professors from all 16 departments of ETH Zurich as well as more than 1,400 doctoral students and 250 postdoctoral researchers. Our goal is to expand human potential through interdisciplinary AI research, promote groundbreaking ideas, and pave the way from science to society. We strive to push the boundaries of AI research, drive innovation, and implement high-impact projects.

You will be part of the Operations Team of the ETH AI Center, where you will be at the heart of the action and ensure that everything runs smoothly in the HR area. In this versatile and responsible position as an HR Administrator, you will take on administrative and organizational tasks to support our international team.

The position is limited to one year, with the option of extension. We aim for a long-term collaboration. Possible start is immediately or by arrangement.

Job Description

You act as a hub between the ETH AI Center and the centralized HR department
Handling all administrative processes of the HR life cycle, e.g. hiring, management of employment contracts, extensions, and terminations
Maintaining personnel files and managing absences (e.g. vacation planning, maternity/paternity leave, sick leave, unpaid leave)
Preparation and coordination of onboarding and offboarding processes (organization of IT equipment, system access, workplaces, and training plans)
Support in updating and communicating internal HR policies
Organization and documentation of processes related to working hours, holidays, and other administrative tasks
Advice and support with registration at local authorities, finding accommodation and banks, as well as concluding insurance contracts
Close collaboration with other departments to ensure smooth workflows
Support in handling ad-hoc requests
Responsibility for general office administration and organization

Profile

Successfully completed training in a relevant field, commercial training, or comparable qualification
Initial professional experience in HR administration, ideally in an international environment
Structured and precise working style with an eye for detail
Friendly and professional demeanor as well as strong communication skills
Very good German and English skills, both spoken and written

Workplace

We offer

Your job with impact: Become part of ETH Zurich, which not only supports your professional development but also actively contributes to positive changes in society
A varied activity in an international and academic environment
Collaboration with a motivated, young, and diverse team
Flexible working hours and attractive employment conditions
Opportunities for personal and professional development
You can expect numerous benefits , such as public transport subscriptions and car sharing, a wide range of sports offered by the ASVZ , childcare , as well as attractive pension benefits

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Diversity and sustainability are important to us

In line with our values , ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity, and maintain a working and learning environment where the rights and dignity of all employees and students are respected. On our Equal Opportunity and Diversity website , you can learn how we ensure a fair and open environment where everyone can develop and thrive. Sustainability is a core value for us – we are consistently working towards a climate-neutral future.

Curious? So are we.

We look forward to receiving your online application with the following documents:

Cover letter
Curriculum vitae
Work certificates and diplomas

Please apply exclusively via the online application portal. Applications by email or post will not be considered.

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For inquiries, Natalia Marciniak is available by email: natalia.marciniak@ai.ethz.ch (no application documents).

About ETH Zurich

ETH Zurich is one of the best technical and natural science universities in the world. We are known for our excellent teaching, pioneering basic research, and the direct transfer of new knowledge into society. More than 30,000 people from over 120 countries find an environment with us that promotes independent thinking and a climate that inspires top performance. In the heart of Europe and globally networked, we develop solutions together for the global challenges of today and tomorrow.