Employee Administration (40 - 50 %)

St. Gallen

Key information

Publication date:24 September 2025
Workload:40 – 50%
Place of work:St. Gallen

Job summary

Caritas St. Gallen & Appenzell is a Catholic charity supporting those in need. Join us for a rewarding opportunity in a positive work environment.

Tasks

Support the management team with administrative tasks.
Organize meetings and maintain documentation efficiently.
Coordinate internal and external events and communications.

Skills

Completed commercial training or equivalent qualification required.
Proficient in MS Office and IT applications essential.
Strong organizational skills and discretion necessary.

Is this helpful?

Caritas St. Gallen – Appenzell, as a Catholic relief organization of the Diocese of St. Gallen, is committed to people affected by poverty, marginalized, and in need through various projects and services. To support our management at our office, we are looking for an

Employee Administration (40 - 50 %)

In this position, you will support the management administratively, organizationally, and communicatively in operational and strategic processes.

Your tasks

Managing the committee secretariat (board work)
- Organizing and taking minutes of board meetings
- Creating and sending invitations and agendas
Administrative support for management
Organization and coordination of internal and external events
Filing and document management (physical and digital)
Reception deputy during vacation absences of the responsible staff
- Annual working time model (shifts not during school holidays)
Deputy in website maintenance (Craft CMS)
Thank-you management (CRM: Sextant)
Taking on additional administrative tasks that arise in daily operations

Our requirements

We welcome applicants with diverse professional backgrounds
Completed commercial training or equivalent qualification
Experience in administrative activities, preferably in the non-profit or association environment
Very good German skills in spoken and written form (confident minute-taking)
Proficient use of MS Office and IT applications
Basic knowledge or willingness to learn CMS and CRM systems (Craft and Sextant CRM)
Independent, structured, and efficient working style
Organizational talent, discretion, and high social competence

Caritas offers attractive employment conditions and an open working atmosphere at the heart of social issues.

For information about this position, please contact Mr. Philipp Holderegger, Co-Managing Director, E-mail: p.holderegger@caritas-stgallen.ch.

We thank you for your interest and look forward to receiving your application by 16.10.2025 via the online portal.