Kinderspital Zürich
Zürich
Coordinator Research Management & Administration (m/f) 80-100%
- 14 September 2026
- 80 – 100%
- Permanent position
- German (Fluent), English (Fluent)
- 8008 Zürich
About the job
Pinnacle - Research Group for Paediatric and Neonatal Intensive Care Medicine
Employer Children’s Hospital Zurich
The Children’s Hospital Zurich, with around 3,000 employees, is the largest university children’s hospital in Switzerland and one of the leading centres for paediatric and adolescent medicine in Europe. The greatest asset of the "Kispi" are the little ones: up to 100,000 patients are cared for annually, and in 47 specialist departments we do everything for their well-being. Not only state-of-the-art equipment and the highest quality in treatment are paramount at Kispi, but also a good sense for interpersonal matters. In addition to the entire paediatric and paediatric surgical spectrum, the Children’s Hospital also offers a unique rehabilitation centre and a research centre.
Your Tasks
- You support the Research Manager in the operational and administrative day-to-day business and ensure a smooth process.
- You accompany administrative HR processes for new and existing team members from preparing the necessary documents through recruitment and interviews to onboarding and induction.
- You assist with administrative financial processes – especially in creating and updating budget overviews, invoicing and processing, as well as account assignment in collaboration with the responsible specialist departments.
- You independently organise meetings, workshops, retreats and other events and take care of their preparation and follow-up.
- You reliably create agendas and minutes while keeping track of pending tasks, appointments and deadlines.
- You coordinate and carefully prepare internal and external meetings and appointments.
- You actively support the team in creating, compiling and preparing research, project and other reports.
- You coordinate and maintain project documents and administrative documentation in a structured and conscientious manner.
- Within the framework of research projects and clinical studies, you support administrative and regulatory processes, especially in coordinating study documents, agreements and other regulatory relevant documents.
- As a central contact person, you coordinate communication with internal and external partners as well as specialist departments.
- You actively contribute your ideas to the development, optimisation and improvement of administrative processes and structures.
- You support team members in clarifying procedures, responsibilities and required documents, thereby contributing to efficient work processes.
Your Profile
- Completed higher education in a field relevant to the role, for example in administration/management, healthcare or life sciences; a university degree (Bachelor or Master) is an advantage
- Several years of experience in an administrative or coordinating role, ideally in a university, clinical or scientific environment
- Knowledge of regulatory requirements and processes in clinical research as well as experience with study documents and agreements is an advantage or alternatively willingness to quickly acquire this knowledge
- Interest in scientific and medical issues as well as openness and curiosity for research topics
- Experience in budget/financial administration and project coordination
- Independent, structured and reliable working style as well as strong organisational talent
- Enjoyment of a dynamic, versatile interface function and coordinating diverse tasks
- Strong communication and teamwork skills as well as a solution-oriented and cooperative working style
- Very good knowledge of MS Office applications, especially Excel
- Very good German and English skills, spoken and written
Dr sc nat Elisa Zimmermann
Research Manager Clinic
+41 44 249 70 35
Research Manager Clinic
+41 44 249 70 35
Children’s Hospital Zurich
Lenggstrasse 30
8008 Zurich
Lenggstrasse 30
8008 Zurich
