Reception Desk Manager & Personal Assistant, 60% temporary (M/F/D)

About the job

ABOUT US

ODDO BHF is a German-French-Swiss financial group with a history spanning over 150 years, the oldest part of which dates back to 1780. It is owned and led by Philippe Oddo, representing the fifth generation of stockbrokers and a German bank specialised in the mid-market.

With 3,200 employees and client assets exceeding 150 billion euros, ODDO BHF has three main business areas based on strong investment in market knowledge: Private Banking, Asset Management, and Corporate and Investment Banking.

YOUR TEAM AND ENVIRONMENT

In this exciting role, you will be the administrative and organisational support for the CEO, Head PWM Switzerland, and the SMC members. You will assist and represent the Head of Reception Desk in managing client reception, as well as act as the first point of contact for internal and external employees and guests. The position is fixed for workdays from Wednesday to Friday and initially limited to one year. There is the possibility of extension if mutually agreed.

MAIN ACTIVITIES

Reception Desk Manager

• Welcoming and attending to our guests, new and external employees as the first point of contact
• Receiving and handling incoming calls in German, English, and French
• Coordinating and managing meeting rooms
• Organising, serving, and clearing client and internal lunches/dinners
• Checking and preparing the monthly reception credit card statement
• Managing guest and employee ID cards
• Various purchases (office supplies as well as coffee and guest needs)
• DHL shipments and registered mail
• Invoice coding and cost monitoring
• Handling internal and external mail
• Maintenance of the company car
• Participating in the onboarding process of new employees and organising meetings and lunches with management

Assistant to CEO & Head PWM Switzerland and SMC Members

• Organisational and administrative support
• Active management and coordination of the agenda
• Travel management (planning business trips)
• Organisation and management of group visits
• Checking and preparing monthly credit card statements
• Checking and preparing personal expense reports
• Organisation and planning of internal meetings, lunch events, and external off-sites
• First point of contact for internal and external partners, clients, and applicant meetings

YOUR REMUNERATION

We offer you a remuneration package tailored to your profile and skills.

REQUIRED SKILLS

• Completed training in a commercial or comparable field, with an interest in financial topics
• Successful experience in a comparable position in the financial sector
• Fluent German and English skills, both spoken and written; French is an advantage
• Curiosity, diligence, perseverance, independence, flexibility, reliability, excellent interpersonal skills, a strong sense of service, and enjoyment of teamwork
• Good command of Excel, Word, PowerPoint, Outlook

We are committed to equal opportunities. Diversity is one of the keys to our success in the past and in the future, and we fully support it.