Your tasks

• Conduct research and prepare briefing documents or presentations for business initiatives, internal/external meetings, and travel.
• Act as the first point of contact for internal and external stakeholders, managing communications and correspondence (emails, calls, etc.).
• Organize and prioritize executive tasks to ensure deadlines are met.
• Assist with the coordination and tracking of key projects and initiatives.
• Collaborate with various departments to ensure that projects and deadlines are managed efficiently.
• Manage calendars, including scheduling meetings, coordinating travel arrangements, and organizing itineraries.
• Prepare and process expense reports, travel bookings, and ensure necessary approvals are obtained.
• Maintain and organize documentation, ensuring confidentiality and accuracy.
• Manage the filing system, both physical and digital, to ensure data is accessible and secure.

Your profile

• Previous experience of supporting senior executives and working with leadership teams is a must.
• Fluency in English is required. Proficiency in French.
• Comfortable using MS Office Suite. Familiarity with project management software and digital collaboration tools is desirable.
• Exceptional organizational skills with the ability to handle multiple tasks effectively.
• Strong interpersonal and communication skills, with a professional demeanor and the ability to interact with high-profile individuals.
• High attention to detail and accuracy, especially in handling confidential information.
• Problem-solving mindset with the ability to anticipate needs and proactively address issues.