ASAP - Executive Assistant

Our client is a globally recognized player in the consumer goods industry, operating across multiple markets.

Description

Executive Support:

• Manage complex calendars, coordinate international meetings across time zones
• Organize detailed travel itineraries and prepare meeting agendas
• Reconcile expenses and manage procurement-related tasks
• Act as a point of contact and representative for the Executive in their absence

Legal & Compliance Coordination:

• Ensure legal and financial vetting of contracts, T&Cs, and vendor documents
• Manage signature flows, archive critical documents, and support audit requests
• Track compliance with internal policies and communicate deviations

Project & Event Management:

• Coordinate internal and external events, webinars, offsites, and Top-to-Top meetings
• Lead special projects on behalf of the Executive and support global initiatives
• Liaise with HR/IT for onboarding of new team members

Cross-functional Collaboration:

• Communicate with global stakeholders across EMEA, APAC, Americas, and NY
• Support ID&E efforts and internal cultural engagement initiatives
• Maintain a strong team spirit within the team

Profile

• Minimum of five years of experience in a similar role
• Familiarity with translation workflows and collaboration with external agencies for multilingual marketing materials
• Fluency in English is a must, German is a nice to have
• Proficiency in MS Office (especially Excel, Word, PowerPoint)

• Strong communication and stakeholder management
• Proactive mindset with ability to prioritize and anticipate needs
• Ability to manage sensitive and confidential information

• Strives for Excellence in Execution
• Builds Collaborative Relationships
• Embraces and Initiates Change

Job Offer

Do you enjoy working in a dynamic, fast-paced working environment with a strong commitment to diversity, sustainability, and employee development? If so, I'd love to hear from you - apply online now!