Office Manager (m/f/d) with Accounting Experience (80–100%)

About the job

About Us

Faitron AG is a Swiss company based in the heart of Zurich. With our brand HeatsBox – the world’s first smart, heated lunchbox – we delight over 34,000 customers in more than 30 countries. We are a small, dynamic team with short decision-making paths and plenty of creative freedom.

Your Role

As Office Manager, you are the heart and soul of our office: you ensure that everything runs smoothly in daily operations, keep an overview of administration and accounting, and actively support our CEO in day-to-day business. The position is designed for on-site presence – you will generally work daily in our office at Limmatquai in Zurich.

Your Tasks

• Independently handling administrative tasks (correspondence, filing, document management, data maintenance)
• Organisation and care of the office: orders, mail, welcoming guests, coordination with service providers
• Supporting the CEO with administrative and organisational tasks as well as errands and chores
• Assisting in accounting: posting of debtors and creditors as well as dunning
• Point of contact for our fiduciary company and maintaining contact with the trustee
• Appointment coordination and preparation/follow-up of meetings
• Assisting with internal events and team activities
• General support of the team in daily business

Your Profile

• Completed commercial training (e.g. commercial apprenticeship) or equivalent qualification
• At least 3–5 years of professional experience in administration, office management or assistance
• Ideally basic knowledge of accounting (debtors/creditors, dunning)
• Confident German language skills in spoken and written form, good English skills
• Organisational talent, reliability and an exact, independent working style
• Discretion and trustworthiness when handling sensitive information
• Hands-on mentality: you take initiative, think ahead and keep an overview even in hectic moments
• Confident use of MS Office and common digital tools
• Willingness to work daily on-site in our office in Zurich