Empa, Materials Science and Technology
Dübendorf
Employee Backoffice Research & Strategy Support 60-70% (a)
- 18 June 2026
- 60 – 70%
- Permanent position
- Dübendorf
About the job
Materials science and technology are our passion. With our cutting-edge research, the approximately 1,100 employees at Empa make decisive contributions for the benefit of society towards a liveable future. Empa is a research institution within the ETH domain.
Employee Backoffice Research & Strategy Support 60-70% (a)
The Research & Strategy Support team supports our Directorate in central questions concerning Empa's research activities and works closely with the research departments. The diverse range of tasks of our group includes research funding, scientific reporting, accompanying research projects, as well as co-shaping strategically relevant initiatives. To strengthen our team, we are looking for a committed and proactive individual focusing on the following areas of responsibility.
Your tasks
- Recording and processing project applications from Empa researchers as well as ensuring high data and document quality in close collaboration with the applicants
- Organisation and administrative support of internal funding calls – from receiving applications through preparation for evaluation to communication of funding decisions
- Preparation, execution and follow-up of meetings and workshops
- Management of central mailboxes and the Empa portal as well as ensuring professional and service-oriented support
- Participation in the further development and automation of administrative processes to increase efficiency
- Support in the introduction and application of AI-supported solutions and automation tools (e.g. Claude, Microsoft Copilot, Power Automate)
Your profile
- Commercial basic training, ideally with vocational baccalaureate or school-leaving certificate, possibly FH/HF degree in business, business administration or similar
- Interest in research and science management
- Practical knowledge in the use of AI applications and digital automation solutions or strong motivation to develop further in this area
- Experience in a demanding administrative role and in the research, higher education or innovation environment is a great advantage
- Strong service orientation and enjoyment in contact with different stakeholders
- Independent, structured and precise working style
- High team spirit, strong communication skills and organisational talent
- Very good German and English skills, spoken and written
Our offer
You can expect a varied and responsible role at the interface of research, strategy and innovation. You will work in a dynamic, international research environment and gain exciting insights into the diverse research activities of Empa. We offer you the opportunity to actively contribute to the further development of modern work processes and to help shape the use of AI-supported solutions. You will benefit from a collegial working environment, short decision-making paths, and a culture that promotes initiative, creativity and personal development. The position is initially limited to one year, with potential for extension or permanent employment.
«a» in our job advertisements stands for «all». We live a culture of inclusion and respect. Everyone who is interested in innovative, sustainable and meaningful activities is welcome with us – that is all that matters.
We look forward to receiving your complete online application including cover letter, CV, certificates, diplomas and contact details of two referees. Please submit these exclusively via our application portal. Applications by e-mail or post will not be considered. - Please no applications from agencies.
