Assistant 100% (a)

About the job

Assistant 100% (a)

Do you enjoy organising, thinking ahead, and keeping an overview even when several topics are running simultaneously? For an internationally active Swiss industrial and trading company based in Zug, we are looking for you as

Assistant 100% (a)

In this versatile role, you support several executives at C-level. You coordinate appointments, prepare information, keep track of open tasks, and pitch in where needed in daily work.

Your tasks

• Organisation of internal and external meetings, client visits, travel, and team events from preparation to follow-up
• Preparation of agendas together with the executives as well as minute-taking and follow-up of pending tasks
• Creation of presentations, maintenance of documents and SharePoint content, and support with evaluations and research
• Obtaining and comparing quotes as well as coordination with internal departments such as HR and Facility Management
• Organisational support for onboarding and offboarding as well as assistance with daily secretarial tasks
• Collaboration with other assistants and mutual representation during absences

Your profile

You have completed a commercial apprenticeship and gained initial experience in an assistant or similar administrative role in the last two to three years. Now you want to take on more responsibility and get to know various areas of an international company. German is your mother tongue and you have very good English skills. You work confidently and gladly with MS Office and digital tools.

You organise your daily routine independently, think along, and ask questions if something is unclear. When several executives need support simultaneously, you prioritise and keep an overview. You are reliable, discreet, and approachable to different people. You enjoy direct exchange on site in Zug and working in the assistant team.

What is offered to you

You can expect a varied role in an international environment with short decision-making paths and a collegial team. You can take responsibility and contribute your ideas. Our client offers you modern working conditions, attractive employment benefits, and an environment where your work is appreciated.

Would you like to learn more about the role? Then I look forward to hearing from you.

Dragan Popovic 

Partner / Mandate Manager 

+41 41 249 20 38

+41 79 740 10 51 

dragan.popovic@s-p.ch