Ostermundigen
Team Leader Back Office & Payroll
- 05 September 2026
- 100%
- Permanent position
- Ostermundigen
About the job
The tilia Foundation for Long-Term Care is the leading provider of complex long-term care in the Bern region. At five locations, we create a safe, well-organised, and livable environment for people aged 18 and over who depend on care and support.
For this purpose, tilia provides all services from a single source. In addition to care and support, this also includes tasks in administration, gastronomy, cleaning & housekeeping, technology, management, and other support areas. These functions are a central part of our offering and contribute significantly to the quality of life of our residents.
At tilia, we place great value on humanity, collaboration, and mutual support. We create a working environment that focuses on quality, safety, and dignity – for our residents as well as for our 650 employees.
Team Leader Back Office & Payroll
Are you looking for a varied role in a lively, service-oriented team?
We offer an exciting position from 1 October 2026 or by arrangement as
As Team Leader Back Office & Payroll, you are responsible for central personnel administration and the complete payroll process for around 650 employees. Together with your team, you ensure that the monthly payroll processing, the associated checks and reconciliations, as well as the year-end and year-beginning tasks, are carried out correctly and on time.
At the same time, you lead the HR Operations team, establish clear responsibilities, and develop simple, uniform, and as digital as possible processes together with the HR Business Partners.
The role is deliberately operationally close: you bear overall responsibility for operations and directly apply your payroll and HR operations experience in complex cases, bottlenecks, and deputy situations.
- Professional and personnel leadership of the HR Back Office area including resource, deputy, and knowledge management
- Overall responsibility for correct and timely payroll processing including checks, social insurances, withholding taxes, and year-end tasks
- Management of payroll interfaces to PEP, financial accounting, insurances, and other systems
- Management and quality assurance of central personnel administration with entries, exits, changes, and other HR processes
- Establishment of uniform responsibilities, processes, control mechanisms, checklists, and filing
- Close cooperation with HR Business Partners and other HRM functions
- Further development and digitalisation of HR and payroll processes as well as ensuring a continuous improvement process
- Several years of solid experience in payroll and personnel administration, including complex salary structures and year-end tasks
- Very good knowledge of Swiss labour, social insurance, and withholding tax law
- Leadership experience or proven experience in the professional management of an HR and payroll team
- Experience with payroll, time management, and HR systems as well as digitally supported processes
- Ability to structure, standardise complex processes and pragmatically stabilise an operationally burdened area
- Payroll specialist certificate, HR specialist certificate or comparable further training; ideally experience in a decentralised organisation, healthcare, or a comparable 24/7 environment
- Varied activity with scope for creativity in an open-minded team
- Diverse training and development opportunities
- Occupational health management including cost participation in sports activities
- Attractive and progressive employment conditions such as guaranteed 11 public holidays and excellent social benefits
- Membership in the Long-Term Care Collective Labour Agreement 2027
Does this versatile and exciting role appeal to you?
Then we look forward to receiving your online application.
Unfortunately, paper applications cannot be considered.
We do not accept dossiers from recruitment agencies for this position.
For enquiries, please contact:
Natascha Arpagaus, HR Business Partner, Telephone: 031 930 33 45.
