Head of Department Administration

About the job

Establishment, maintenance and further development of departmental controlling

NeoVac offers holistic solutions for the intelligent and resource-efficient use and safe storage of energy and water. Over 50 years of expertise make us the leading full-service provider in the market, and the yellow passion of our approximately 660 employees continuously drives our development forward.

We are looking for a doer who pitches in and supports us as Head of Department Administration.

We are makers. Making energy smarter.

These are your tasks

• Leading the department administration team and ensuring efficient task distribution and prioritisation
• Establishment, maintenance and further development of departmental controlling
• Creation and analysis of key figures on performance, quality, volume and profitability
• Preparation of decision-making bases for the department and executive management
• Responsibility for the preparation of regular reports and statistics for the entire department
• Ensuring data consistency and traceability of evaluations
• Further development of reporting structures and visualisations (with the help of IT)
• Support and coordination of complex, cross-departmental processes
• Analysis of existing workflows and identification of optimisation potentials
• Management or coordination of departmental projects (e.g. process optimisations, system implementations, organisational developments)
• Close collaboration with all department heads, with a focus on IT and/or other business areas
• Ensuring transparent information flow within the department

• Commercial or business management basic training
• Further training in controlling, business management or process management is an advantage
• Experience in controlling, reporting or administrative leadership roles
• Strong affinity for numbers, data analysis and systems
• Very good knowledge of Excel/BI tools and ideally ERP and billing systems
• Leadership skills and strong communication abilities
• Analytical and structured working style, high implementation strength
• Ability to prepare complex issues in an understandable way
• High service orientation and entrepreneurial thinking

• At NeoVac, you start with a comprehensive introduction to the company, the various departments and your area of activity. In addition, your team colleagues have your back and support you
• Flexible working hours apply in the office for more flexibility at the workplace
• Employees are entitled to 5 weeks of holiday per year. Depending on age, the number of available holiday days increases further
• Every year, all NeoVac employees celebrate a joint event – in an elegant setting, with an exciting supporting programme and engaging conversations
• We reward service anniversaries with additional days off and a cash bonus
• As recognition for daily commitment, we offer our employees various
  benefits in the areas of health, mobility and leisure
• With us, you will experience an open informal culture and a family-like atmosphere characterised by trust and appreciation
• At NeoVac, we live a corporate culture with flat hierarchies, enabling fast and short decision-making paths. The ideal environment to contribute your ideas and work independently