Specialist Administration Legal Procedures and Applications 60%

07 May 2026
60%
Permanent position
Olten

Job summary

Join Hochschule für Soziale Arbeit FHNW as an administrator! Enjoy a flexible work environment, fostering creativity and interdisciplinary collaboration.

Tasks

Ensure efficient handling of student requests and legal processes.
Support program leaders with administrative legal inquiries and procedures.
Update legal guidelines and manage student appeals effectively.

Skills

Completed commercial education and relevant legal training required.
Strong communication skills in German, both verbal and written.
Proficiency in M365 and eagerness to learn new digital tools.

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About the job

Flexibility, freedom to design, creativity, interdisciplinarity - this is how we work

Specialist Administration Legal Procedures and Applications 60%

University of Applied Sciences and Arts Northwestern Switzerland FHNW, Social Work Study Centre

Your tasks:

As a "Specialist Administration Legal Procedures and Applications" you ensure the legally compliant, efficient and high-quality handling of study-related applications and legal procedures at the Study Centre. You support the study and programme management in administrative-legal matters, coordinate objection and disciplinary procedures and contribute to the continuous development of processes and legal foundations. In addition, you act as a contact person for legal matters in the study operations.

You take on the following main tasks:

Processing of student applications and preparation of approvals in consultation with the study management
Organisation and implementation of legal procedures in the training area as well as preparation of orders for the study management
Coordination and processing of student objection procedures
Providing administrative support for study and programme management in legal matters
Participation in updating legal foundations (e.g. study and examination regulations, regulations, guidelines)
Function as a contact person for legal procedures and conducting clarifications with the legal service
Application and support of the internal plagiarism detection software as a PowerUser*
General administrative tasks related to the respective work packages

Your profile:

You have the following qualifications:

Successfully completed commercial basic training EFZ
Proven further education in the field of law and/or public administration
Knowledge and basic understanding in dealing with laws, regulations etc. as well as experience in process management
Several years of professional experience as a caseworker is an advantage
Proven experience in leading and moderating conversations
Confident and professional appearance as well as good language skills in German (spoken and written)
Strong interest in legal issues and procedural processes
Ability to recognise complex and dynamic requirements as an opportunity and to use them proactively
High flexibility, independence and personal responsibility
Confident use of M365 products and motivation to familiarise yourself with new digital tools and use them purposefully

Our attractive employment conditions include high flexibility regarding working hours and location. At the university, a culture of dialogue and transparent communication characterised by appreciation and trust is cultivated in collaboration. Freedom to design and scope for action are regarded as important resources for innovation. In addition, the diversity and differences of employees and students are lived as strengths of the university.

Will you soon be part of our team? We look forward to your application.

www.fhnw.ch/de/soziale-arbeit