Personal Assistant / Executive Assistant

About the job

Personal Assistant/Executive Assistant (50-100%)

We are an established law firm & notary office in Zug and a team of three lawyers. We advise national as well as international clients in various areas of law. The focus of our work lies in corporate and contract law as well as criminal law. To strengthen our team, we are looking for a committed, independent, and dedicated individual who will provide administrative support and share responsibility for the organisation of the firm. You will work as the personal assistant to the owner and support the lawyers.

Your tasks

• Management of mail and files (digital and physical)
• Correspondence with clients, authorities, and courts
• Creation, formatting, and dispatch of correspondence and legal documents
• Reception and personal care of clients
• Appointment organisation and proactive working style
• General office administration and co-organisation of the firm
• Reliable deadline and pending matter management

Your profile

• Commercial training (commercial clerk EFZ) or comparable education/experience
• Confident German and very good English skills in spoken and written form
• Familiarity with MS Office; experience with legal software is an advantage
• Independent, structured, and reliable working style
• Discretion, sense of responsibility, and organisational talent
• Friendly and professional appearance
• Experience in a law firm, notary office, or fiduciary is an advantage

We offer

• Varied, responsible work in a personal and collegial environment
• Direct collaboration with the owner and insight into legal and notarial work
• High degree of independence, short decision-making paths, and room for initiative
• Central workplace in Zug in representative offices
• Contemporary employment conditions: workload 50-100%
• Development prospects with gradually more tasks and responsibility
• Start by arrangement

Have we piqued your interest?! We look forward to receiving your application with CV and references.

Dr Michael Aepli LL.M.