Employee Reception & Secretariat (m/f/d) 100%

About the job

About us

As an established real estate service provider in the region, we have been a reliable and quality-oriented partner to our clients for more than 30 years. We are trustworthy and ambitious problem solvers who are passionate and committed every day to our tenants, our clients, and partners. The basis for a trusting collaboration is our team spirit, which we nurture both internally and externally. Our long-standing and diverse expertise, our extensive network of relationships, and our integrity form the foundation for this.

Hello, Peter Stalder Real Estate, how can I help you?

You are the first point of contact for our clients, craftsmen, and partners, whether in person, on the phone, or by email.

In addition, you perform a variety of tasks such as

• independent handling of various email inboxes
• mail processing (digital & physical)
• general secretarial and organisational tasks (creating and maintaining lists, labelling all tenant files, drafting letters for tenants and third parties, creating registers, preparing washing schedules, etc.)
• accounting, posting, and recharging tenant invoices
• issuing orders for minor repairs
• managing keys for the properties
• regular and consistent filing (digital & physical)
• maintenance of various devices such as franking machines and copiers
• if needed: support for the back-office team

For these varied tasks, we are looking for a very customer-oriented, reliable individual who values working in a small team.

You bring the following:

• several years of commercial professional experience, ideally in the real estate sector
• very good German skills and are confident and proficient in German correspondence; you can also communicate in French and English
• proficiency in Word, Excel, and Outlook and a flair for numbers
• independent and forward-looking organisation of your diverse tasks
• resilience and the ability to keep an overview even in hectic phases and with demanding customers
• a confident manner and good interpersonal skills
• you appreciate a lively environment, are communicative and flexible