Executive Assistant / Healthcare (m/f/d) 80-100%

About the job

In this role, you will professionally and proactively support a C-level executive in all administrative and organisational matters. You ensure efficient processes, coordinate complex appointments, and contribute significantly to smooth collaboration with various stakeholders.

Executive Assistant / Healthcare (m/f/d) 80-100%

Our client is a renowned Swiss organisation with a dynamic and demanding work environment. For a fixed-term assignment, we are seeking an experienced Executive Assistant who supports a central leadership role in day-to-day operations and acts as an important interface to internal and external stakeholders.

Job Description

• Proactive support of an executive in daily business support
• Responsibility for complex calendar and appointment management including prioritisation of business-critical meetings
• Planning, organising and coordinating meetings, workshops and discussions including preparation and follow-up
• Collaboration with internal departments as well as external partners and decision-makers
• Creation, editing and preparation of correspondence, presentations and relevant documents
• Organisation of business trips and support with administrative tasks
• Monitoring of open tasks, deadlines and follow-ups to ensure efficient implementation
• Promotion of transparent information flow between relevant stakeholders

Profile

• Commercial training or comparable further education in administration, assistance or office management
• Several years of experience in an executive assistant role at executive board, CEO or comparable management level
• Fluent German skills in spoken and written form
• Good English skills
• Excellent knowledge in agenda, appointment and stakeholder management
• Proficient use of MS Office
• Experience in a complex and demanding corporate environment
• Excellent organisational skills and high attention to detail
• Independent, structured and proactive working style
• Highest discretion and trustworthiness
• Professional appearance and confident handling of different stakeholder groups
• High flexibility and hands-on mentality

The Offer

• Fixed-term assignment from 04.01.2027 to 12.02.2027
• Workload of 100%
• Responsible role with high visibility at leadership level
• Professional and dynamic working environment