Administrative Clerk 5

About the job

Organisational entity Faculty of Medicine Section / Division structures directly attached to the Dean's office Function Administrative Clerk 5 Function code 510005 Maximum class 14 Body Administrative and technical staff Registration deadline 31-10-2026 Reference 7112

Job description

The Faculty of Medicine of the University of Geneva benefits from an enriching multicultural dynamic to which it contributes through its influence within the framework of its teaching, research missions and its partnership with the Geneva University Hospitals.

The Dean's office of the Faculty of Medicine is looking for a:

 Administrative Clerk 5 HR at 60%

Senior CCER administrative management and HR coordination

Attached to the HR team of the Dean's office, you assist the administrator in charge of human resources in handling and monitoring complex files concerning the senior teaching and research staff. You also ensure the link with the Human Resources Division, the Faculty departments and the Geneva University Hospitals.

Your main activities will be as follows:

• Study and process files for recruitment, appointment of senior CCER ensuring compliance with legal provisions and applicable procedures;

• Ensure the follow-up of files submitted to the Commission of the teaching and research staff, from their constitution to the establishment of the contract, including job openings, report control and transmission to the competent authorities;

• Participate in the mandate renewal process: maintain calendars and deadlines, collect and check documents, prepare Commissions, draft minutes, follow up decisions and transmit final files to the HR Division;

• Initiate and check contractual data, permit applications and other administrative formalities related to appointments, in coordination with secretariats, departments and the HR Division;

• Coordinate the administrative follow-up of staff in post: update files, extensions, absences and leave, end of mandates, retirements and other special situations;

• Act as a liaison between the HR Division and the Faculty, disseminate procedures and directives, inform interlocutors and submit complex situations to management with proposed solutions;

• Contribute to HR back-office, service continuity and the preparation of personnel statistics as needed.

Required title and skills

• Hold a professional maturity certificate or equivalent training, supplemented by a certificate in human resources.

• Have at least five years’ experience in a comparable role, in the field of human resources and administrative management.

• Fluency in French, good knowledge of English (minimum B2 level).

• Be comfortable with common office tools and able to quickly adapt to information systems and business applications.

• Knowledge of public administration, the academic environment and the Geneva University Hospitals is an asset.

• Good analytical, synthesis and writing skills. Ability to apply a regulatory framework to complex administrative situations.

We are looking for an autonomous, rigorous and discreet person who can anticipate deadlines, prioritise tasks and ensure reliable follow-up of files. Your sense of service and interpersonal skills will enable you to collaborate effectively with many internal and external contacts.

Start date

1 January 2027

Contact

If you correspond to the above description, we would be pleased to receive your application file including a cover letter, a curriculum vitae, work certificates and diplomas. The file must be submitted exclusively online by clicking on the "Apply now" button.

Public law contract of indefinite duration.

The University of Geneva offers motivating employment conditions in a stimulating working environment. By joining us, you will have the opportunity to showcase your skills and personality and actively contribute to the influence of an institution founded in 1559.

From a parity perspective, the University encourages applications from the under-represented sex.