Project Assistant

Tasks - Administrative and Organisational

• Editing, managing and monitoring contractual documents related to the project (contract, amendment, final statement)
• Assisting project managers and site supervisors with administrative tasks
• Managing on-site construction offices (reception, mail, supply orders, conference room management, ...)
• Writing various correspondence, emails, notes.
• Managing and entering bids, contracts, company amendments (quotes, reports...)
• Proofreading, correcting and distributing various minutes (MO meetings, site meetings)
• Creating and monitoring databases, internal and external information, ...
• Registering, filing, scheduling, archiving files, documents, notes and mail.
• Ensuring document updates according to certain regulations and directives
• Organising site events (groundbreaking, topping out ceremony, inauguration, others)
• Preparing project presentation materials (e.g. PowerPoint)
• Establishing and preparing quotes for clients
• Ensuring administrative follow-up of PPE files
• Updating and maintaining tracking tables and databases
• Ensuring administrative follow-up of buyers throughout the process
• Coordinating exchanges between buyers, companies, partners and managers
• Monitoring buyer modifications and their documentation
  
  

Tasks - Finance and Logistics

• Issuing invoices and monitoring debtor/creditor billing
• Supporting project accounting
• Exporting financial data from SAP to the management spreadsheet
• Checking documents such as invoices, bank guarantees,
• Collaborating with the accounting department: monitoring urgent payments, various enquiries, reminders.
• Monitoring budgets and assisting in the preparation of financial reports
• Ensuring deadlines are met and smooth flow of information
• Issuing and monitoring client/supplier billing
  
  

Task - Communication and Interpersonal

• Being a point of contact and reference for internal and external teams
• Regularly communicating important information
• Collaborating with another assistant and providing cover during absences (including reception)
• Helping with the training and integration of new employees
• Participating in the continuous improvement of monitoring and communication processes

What we offer you:

• A multicultural working environment with the opportunity to help shape a sustainable future
• State-of-the-art technologies and a modern workplace within a sustainable company
• A company that encourages talent and continuous training of its employees
• The security of a financially solid, widely diversified group strongly anchored in Switzerland
• Flexible working models and modern work tools with the possibility of remote work
• An attractive selection of benefits:
  • 5 weeks of holiday and 9 compensatory days per year
  • An internal pension fund with a very good coverage rate and 3 contribution levels
  • Numerous discounts with renowned product and service providers
  • Members of our team share in video what makes their experience at Implenia unique: https://youtu.be/wtuhlIfjJq8

If you identify with this description and wish to join Implenia, we look forward to receiving your application.

Do you have any questions?

Frédéric Lablanquieréponds to your questions.
frederic.lablanquie@implenia.com

Didn’t find an opportunity on Jobup.ch?

All our offers are available on our career pages. You can find them by following these links:

• ForImplenia: To our page
• ForWincasa: To our page

At Implenia, we value and live diversity. Our recruitment process is therefore focused on promoting diversity, equality and inclusion.

*We do not accept applications submitted by placement agencies or any other intermediaries. Any application sent through these channels will not be considered and does not constitute any commitment on our part.