Medical Secretary for the Neurosurgery Department

About the job

Administration

Medical Secretary for the Neurosurgery Department

We are looking for a medical secretary at an 80% workload, within the Neurosurgery Department attached to the Department of Clinical Neurosciences, starting 1st September 2026.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Department of Clinical Neurosciences (DNC) brings together the Neurosurgery, Neurology, Neuropsychology, and Neurorehabilitation Services, as well as several internationally renowned specialised and research centres. It provides integrated care for diseases of the brain, spinal cord, and peripheral nervous system.

The Neurosurgery Service cares for adult and paediatric patients with brain and spinal pathologies, whether traumatic, tumoral, degenerative, vascular, or congenital. Its activity covers both outpatient consultations and inpatient care.

Mission

• You ensure the reception of patients, their relatives, visitors, and collaborators in accordance with institutional values and guidelines
• You manage telephone calls and adapt your communication to the needs of different interlocutors
• You inform patients about the administrative aspects of their care
• You provide medical secretarial support to one or more senior doctors and contribute to the smooth running of their consultations
• You manage medical records and guarantee the confidentiality of patient data
• You schedule medical appointments, prepare consultations, and ensure the administrative follow-up of medical activities
• You contribute to the quality of reception and the smooth administrative functioning of the service.

Profile

• You hold a Federal VET Diploma as a commercial employee, a medical secretary diploma, or an equivalent qualification
• You have at least 3 years of experience in a similar role
• You have excellent typing skills as well as very good writing abilities
• You master medical terminology and are comfortable in a demanding medico-administrative environment
• You have good knowledge of common office tools, especially Microsoft Office
• Knowledge of CHUV institutional software is an asset
• You demonstrate excellent reception and service skills, rigour, and organisation
• You possess good analytical, synthesis, and adaptability skills
• You enjoy teamwork and know how to manage priorities in a dynamic environment.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave, and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mrs Myriam Annabi, executive assistant, tel.: 021 314 26 02.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.