File Manager for the Postgraduate Teaching Centre

About the job

Administration

File Manager for the Postgraduate Teaching Centre

The Postgraduate Teaching Centre for Specialisation in Psychiatry and Psychotherapy (CEPUSPP) of the Department of Psychiatry is offering a 60% file manager position from 1 August 2026. This is an 18-month fixed-term contract.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research, and education.

The Postgraduate Teaching Centre for Specialisation in Child and Adolescent Psychiatry and Psychotherapy (CEPUSPP) is a regional network of training institutions under the postgraduate training programme of 20 December 2018 (section 5.2) established by the Swiss Institute for Postgraduate and Continuing Medical Education (ISFM). It brings together postgraduate training institutions from the cantons of Bern (French-speaking part), Fribourg, Jura, Neuchâtel, Valais, and Vaud.

CEPUSPP is recognised by the ISFM to organise and provide theoretical training for doctors aiming for the specialist title in child and adolescent psychiatry and psychotherapy. This training is also open to psychologists.

Mission

• You ensure and monitor the implementation of techno-pedagogical and digital developments
• You initiate and follow techno-pedagogical developments on the IT platform and in the course programme
• You manage the multimedia, digital, and IT components of the hybrid training programme
• You ensure the management of the technical aspects of the IT platform and attendance recording
• You manage courses for 9 curricula and collaborate on administrative activities
• You manage all communications related to Thursday courses
• You manage changes in the programme and emergencies (teacher absences, substitutions, room changes, etc.)
• You manage email correspondence and collaborate with the team on administrative activities
• You contribute to reflection and implementation of pedagogical developments
• You support the pedagogical manager in project development
• You manage multimedia aspects related to projects (video editing, uploading, etc.)
• You organise specific pedagogical arrangements (off-site courses, simulated patients, etc.).

Profile

• You hold a Federal VET Diploma as a commercial employee, media technician, or an equivalent qualification, ideally complemented by a professional maturity certificate or a baccalaureate (an advantage)
• You have at least 2 years’ experience in administrative management in the field of education
• You have excellent command of French (spoken and written); knowledge of a foreign language is an asset
• You have advanced skills in multimedia, IT, and digital tools
• You are able to integrate into a multidisciplinary team
• You adapt your communication to the context and demonstrate a spirit of mutual support and collaboration
• You have a sense of discretion, and show rigour and flexibility
• You possess good organisational and prioritisation skills, as well as analytical and synthesis abilities
• You have knowledge of educational IT platforms (Moodle, Mahara, etc.), which is an asset.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days’ holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on the purchase of electric bicycles)
• Quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms Halima Husmann, pedagogical manager, tel.: 021 314 04 62.

As all applications are processed electronically, please apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask recruitment agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.