Office Manager for the Leadership of the Partnerships for Innovation and Entrepreneurship Division (m/f/d)

About the job

Office Manager for the Leadership of the Partnerships for Innovation and Entrepreneurship Division (m/f/d)

ETH Zurich stands for excellent research, pioneering innovation, and the successful transfer of knowledge into business and society. At the Vice Presidency for Knowledge Transfer and Economic Relations (VPWW), we work at the interface between science, innovation, entrepreneurship, and external partners.

To support the leadership of the Partnerships for Innovation and Entrepreneurship Division , we are looking for a committed and experienced individual as Office Manager, starting immediately or by arrangement.

Job Description

In this versatile role, you will support the leadership as the central contact person in organisational and administrative matters.

• Executive & Daily Support: Proactive organisational and administrative relief of the leadership in day-to-day business
• Calendar & Appointment Management: Independent management of the calendar, prioritisation of requests, as well as preparation and follow-up of meetings with internal and external stakeholders (agendas, documents, task tracking)
• Finance & Administrative Processes: Support with expense and payment transactions, cost compilations, contract management, and maintenance of digital filing structures
• Communication & Interface: Handling correspondence (DE/EN) and acting as a professional hub to internal units, professorships, and external partners
• Travel: Planning business trips and hosting international delegation guests
• Event Organisation: Assisting with the organisation of events and workshops as well as with presentations and communication materials
• Communication & Web: Editorial management of the web presence as well as creation of presentations and communication materials
• Process Optimisation: Further development of templates, checklists, and administrative standards to ensure quality

Some tasks will be performed in close collaboration with the administrative staff of the Vice Presidency for Knowledge Transfer and Economic Relations. Through mutual support and deputising, continuous and efficient organisation is ensured.

Profile

• Completed commercial training or comparable qualification
• Several years of experience in a demanding administrative role
• Strong organisational and coordination skills as well as a forward-looking, precise, and structured working style
• High degree of independence, initiative, and reliability
• Professional and service-oriented manner towards internal and external contacts
• Enjoyment of an international, dynamic, and versatile working environment
• Very good user knowledge of common MS Office applications and affinity for digital tools
• Discreet and confidential handling of sensitive information
• Experience in the university, innovation, entrepreneurship, or international environment is an advantage
• Very good oral and written communication skills in German and English at C2 level; additional languages are a plus

We Offer

• Your profession with impact: Become part of ETH Zurich, which not only supports your professional development but also actively contributes to positive changes in society
• A varied and responsible role at the interface of science, innovation, entrepreneurship, and business. You will work closely with a leader of the Vice Presidency and gain insight into demanding tasks in an international, committed, and respectful working environment
• Attractive working conditions and numerous opportunities for personal and professional development
• Benefits such as public transport subscriptions and car sharing, a wide range of sports offered by the ASVZ , childcare, etc.,
• Attractive pension benefits through the pension scheme PUBLICA

Working, Teaching and Researching at ETH Zurich

Diversity and Sustainability are Important to Us

In line with our values , ETH Zurich supports an inclusive culture. We promote equal opportunities, value diversity, and foster a working and learning environment in which the rights and dignity of all employees and students are respected. On our Equal Opportunity and Diversity website , you can learn how we ensure a fair and open environment where everyone can develop and flourish. Sustainability is a core value for us – we are consistently working towards a climate-neutral future.

Curious? So Are We.

We look forward to receiving your application in English online with the following documents:

• Curriculum vitae
• Cover letter
• References

For enquiries about the position, please contact Peggy Stroede ( Peggy.Stroede@sl.ethz.ch ). Further information about ETH Zurich and the Vice Presidency for Knowledge Transfer and Economic Relations can be found on the ETH Zurich website.

Please apply exclusively via the online application portal. Applications by email or post will not be considered.

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For personnel recruitment agencies, the ETH Zurich Terms and Conditions apply.

About ETH Zurich

ETH Zurich is one of the best technical and natural science universities in the world. We are known for our excellent teaching, pioneering fundamental research, and the direct transfer of new knowledge into society. More than 30,000 people from over 120 countries find an environment here that promotes independent thinking and a climate that inspires top performance. Located in the heart of Europe and connected worldwide, we develop solutions together for the global challenges of today and tomorrow.