Medical Secretary in the Cardiovascular Surgery Department – 100%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a nationally and internationally recognised institution. To learn more about our organisation, take a few minutes to view our 2025 retrospective by clicking here .

The position is attached to the Surgery Department . This department provides care for patients both electively and in emergencies. It is a centre of excellence, not only in Switzerland but also in Europe, in several fields and surgical specialties.

Job Description

The Cardiovascular Surgery Service is seeking a full-time medical secretary to join its secretariat and contribute to coordinating outpatient and inpatient care for patients.

You will organise consultations for the various doctors in the service by scheduling medical appointments, preparing patient files, and managing communications with patients and partners, primarily by telephone. You will also coordinate the scheduling of additional examinations. Following consultations and hospitalisations, you will ensure the typing, proofreading, and formatting of medical documents.

In parallel, you will handle all administrative activities of the Cardiovascular Surgery Service: rigorous follow-up of patient files, management of mail and email, clinical documentation, and archiving. You will actively participate in ensuring smooth and quality organisation within the secretariat.

As part of the versatility required for service continuity, you may occasionally be required to cover other secretarial functions within the Cardiovascular Surgery Service.

Autonomous and organised, you will manage requests for care outside the canton as well as medical information requests from insurance companies, and handle logistical tasks related to the secretariat’s activities. You will actively contribute to service continuity within the team.

With an excellent sense of organisation, good adaptability, and interpersonal skills, you demonstrate reliability, discretion, and a genuine service-oriented attitude.

Qualifications

You hold a diploma as a medical secretary or an equivalent qualification.

You have a very good knowledge of IT tools (ECDL advanced level required for Word and standard for Excel), and are also proficient in Outlook and the institutional software used at HUG (DPA, DPI, GRECO 2).

You can touch type at a minimum speed of 250 keystrokes per minute with a high level of accuracy.

You have perfect command of French, both spoken and written, and proven writing skills. Medical terminology is essential.

Proficiency in English or German is an asset.

With a good team spirit, you are able to work in a shared office with several secretaries.

While having a good sense of organisation and priorities, you are autonomous, rigorous, and precise in the tasks assigned to you. You are comfortable in a multitasking environment and can manage several simultaneous demands.

Finally, you demonstrate a strong sense of confidentiality.

Additional Information

• Start date: 01.11.2026
• Number of positions: 1
• Work rate: 100%
• Job grade: 11
• Contract: 12-month fixed-term contract
• Application deadline: 09.09.2026
• Contact for information: Ms D. Dür, Head of Secretariat, tel. 079 553 30 18

Your application must include a cover letter demonstrating your motivation, your CV, copies of diplomas and certificates required for the position, and the last two work certificates.

This announcement is addressed equally to women and men.

Committed to combating unemployment, HUG encourages applications from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.