Business Operations & Administration Officer 60%

About the job

Who we are

QBITS AG is a specialised IT company founded in 2000 and based in Embrach. We offer our customers innovative solutions in the fields of data integration (EDI/B2B), Managed File Transfer (MFT) and cyber security.

As a small, well-coordinated team, we stand for high professional competence, personal responsibility, short decision-making paths and an open, collegial collaboration.

Your role

We are looking for a committed, independent and IT-affine personality who responsibly manages and actively shapes our commercial and operational business processes.

In this versatile role, you will take on tasks at the interface between finance, administration, IT and operations. You are responsible for quotations and invoicing, procurement and management of software licences as well as handling subscription renewals. In addition, you coordinate administrative processes, work with our external fiduciary company and support us in customer projects and internal initiatives.

Your tasks

Independent quotation and invoicing with Bexio as well as commercial order processing

Coordination with our external fiduciary company on accounting-related matters

Procurement and management of software licences, subscriptions and other operating resources

Communication and coordination with customers, suppliers and technology partners

Maintenance of contract and licence information as well as IT-related administrative activities

Operational support and coordination of customer projects and internal tasks

Active participation in the optimisation of internal processes and workflows

Your profile

Completed commercial training or comparable qualification with relevant professional experience

Experience in administration, quotation and invoicing as well as handling Bexio or comparable systems

Confident use of Microsoft Office and digital tools

Strong IT affinity and interest in software and technical contexts

Structured, independent and reliable working style with organisational talent

Initiative, sense of responsibility and a proactive, solution-oriented mindset

Enjoyment of working with customers and partners as well as willingness to familiarise yourself with new topics and technologies

What to expect from us

A versatile, responsible role with varied tasks

A small, collegial team with high professional competence and mutual support

Lots of personal responsibility, scope for design and short decision-making paths

A professional, personal working environment with flat hierarchies

Opportunities for professional and personal development

5 weeks holiday

Interested?

You think ahead, like to get stuck in and want to take responsibility? You enjoy IT-related tasks and want to make a difference in a small, committed team? Then we look forward to getting to know you!