Commercial Clerk: Administration & Digitalisation 100% (m/f/d)

About the job

Introduction

The energy transition requires not only good ideas but also people who implement them. a energie ag realises ecological district heating solutions and makes a concrete contribution to a renewable, regional, and sustainable heat supply. We have grown significantly and continue to develop. Currently, 85 employees work with us. This increases the demands on our projects, our administration, and our internal processes. For this next phase of development, we are looking for reinforcement to support pipeline construction administratively and central administration in day-to-day business, while also helping to make our processes simpler, more digital, and more efficient.

To strengthen our team, we are looking immediately or by arrangement for a committed person as

Commercial Clerk: Administration & Digitalisation 100% (m/f/d).

Your Tasks

Project Administration Pipeline Construction

• Prepare invoicing and project accounting as well as support other administrative project tasks
• Assist administratively with tenders and bids
• Relieve project managers and department management administratively
• Process and maintain project documents, documentation, and filing

Central Administration

• Support operational personnel administration, especially entries and exits, personnel files, standard documents, time recording, and insurance cases
• Perform administrative tasks in finance as well as prepare evaluations and decision-making bases
• Check and post creditor invoices and prepare payment runs
• Support organisational IT processes, especially regarding users, devices, access, and entries
• Take on telephone service, receive enquiries, and forward them to the responsible departments
• Independently undertake further general administrative and organisational tasks

Digitalisation and AI (in both departments)

• Test AI applications and digital tools, identify suitable areas of use, implement them practically, and support employees in their application
• Analyse, document, simplify, and digitalise administrative processes in pipeline construction and central administration
• Co-develop concrete digital solutions for recurring tasks, especially for documentation and filing, tenders, invoicing processes, HR, and evaluations
• Make recurring tasks more efficient with templates, checklists, automated processes, and AI support

Profile

• Commercial training or comparable qualification and professional experience in an administrative role
• Strong interest in digitalisation and artificial intelligence as well as willingness to engage deeply with new applications
• Structured, independent, and careful working style as well as enjoyment of varied tasks
• Confident handling of Microsoft Office and digital applications
• Experience in project administration/construction, HR, or finance is an advantage. You do not need to master all areas yet

We Offer

• A varied and responsible role in a future-oriented company
• A motivated and collegial team
• Modern work equipment and flexible working hours
• Attractive employment conditions and training opportunities
• A workplace in an innovative and sustainable environment

How to Apply

Please use the online application tool on this website to send us your documents. We look forward to meeting you!