Medical Secretary at the Mobile Unit for Specialist Paediatric Support

About the job

Administration

Medical Secretary at the Mobile Unit for Specialist Paediatric Support

To complete its team, the Mobile Unit for Specialist Paediatric Support (UMAPS) is seeking a medical secretary for a 50% to 60% workload, on a permanent contract. The starting date is scheduled for 1 October 2026 or to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the five Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, CHUV plays a leading role in medical care, medical research and education.

Within the Woman-Mother-Child Department (DFME), the Paediatrics Service provides multidisciplinary care for children from 0 to 18 years old. UMAPS supports children with paediatric palliative care needs and their families, prioritising the maintenance of their quality of life. The unit also supports frontline teams throughout the care pathway.

Mission

• You ensure the management and follow-up of medical documents as well as the circulation of information, both internally and externally
• You organise and coordinate the unit’s consultations
• You provide administrative support to senior doctors and the team in their daily activities
• You organise the unit’s colloquia, symposiums and events and ensure the follow-up of minutes
• You participate in quality initiatives and contribute to the development and continuous improvement of services.

Profile

• You hold a medical secretary qualification and/or a commercial employee CFC or an equivalent recognised qualification
• You have at least 5 years’ experience in a hospital environment and master medical terminology
• You have excellent command of French and spelling
• You demonstrate rigour, excellent organisational skills and the ability to manage priorities
• You are autonomous, empathetic, discreet, flexible and enjoy working in a team
• You are proficient with common IT tools (MS Office); knowledge of institutional tools is an asset.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days’ holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the Canton of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms Carol Ryser, Head of Secretariat & Desks Unit, tel.: 079 556 81 23

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and prevent any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.