Administrative Officer Administration & Office Management (m/f) – 100 %

About the job

Nova Property Fund Management AG is a FINMA-approved fund management company based in Zurich. Nova Property provides complex services in the establishment, management and administration of collective investment schemes under Swiss law as well as the distribution of self-managed funds. Furthermore, the company is active in investment advisory for real estate investment companies and investment foundations with a focus on real estate.

To strengthen our team, we are looking for a committed, reliable and service-oriented individual who enjoys actively shaping everyday office life and supporting our various departments administratively and organisationally.

In this role, you will report directly to the Head of Management Support and assist them as well as all departments in administrative and organisational matters. At the same time, you will take on a central role in office management and ensure a smooth, professionally organised office routine.

Your tasks

• Office Management: Organisation and coordination of daily office operations as well as ensuring a neat, orderly and professional working environment
• Head Management Support: Direct administrative and organisational support of the Head of Management in daily operational business, including appointment scheduling, correspondence and coordination tasks
• Cross-departmental Administration: Administrative and organisational support of all departments as well as independent handling and coordination of general matters
• Reception and Guest Care: Friendly and professional reception of clients, business partners and guests as well as preparation and supervision of meeting rooms
• Communication and Correspondence: Receiving and processing incoming calls, emails and written enquiries as well as managing central mailboxes and distributing incoming mail
• Appointment and Calendar Coordination: Maintenance of the central company calendar, appointment changes in coordination with the Head of Management Support
• Data and Document Management: Maintenance and updating of customer and master data in the CRM system as well as structured filing, digitisation and management of documents
• Office Organisation and Material Management: Coordination of office supplies, orders, catering and external service providers
• Internal Organisation: Support in planning and conducting team events as well as in administrative processes related to employee onboarding and offboarding
• General Support: Proactive assumption of further administrative and organisational tasks as needed

Your profile

• Completed commercial basic training (EFZ) or a comparable qualification, ideally with experience in administration or office management
• Open, friendly and helpful personality with a neat, professional appearance and enjoyment of personal contact with people
• Strong organisational talent with a structured, independent and solution-oriented working style
• Quick comprehension, pronounced hands-on mentality and the ability to keep an overview and set priorities correctly even with several simultaneous tasks
• High degree of initiative, sense of responsibility and service orientation
• Absolute reliability, punctuality, discretion and careful handling of confidential information
• Flexibility and willingness to pitch in where support is needed
• Very good German skills in spoken and written form; English skills are an advantage
• Confident handling of MS Office and digital tools; experience with CRM systems is a plus

We offer you

• A responsible role with diverse insights into different company areas
• A central position of trust with direct contact to all departments
• Independent work with room for initiative and active shaping of internal processes
• Short communication channels and close collaboration within the team
• Attractive employment conditions and a professional working environment
• A very well accessible workplace directly at Pfäffikon SZ station

Have we aroused your interest?

Are you a service-oriented person who enjoys organising, taking responsibility and thinking ahead? Do you appreciate a varied role, keep a cool head even in hectic situations and like to pitch in yourself?

Then we look forward to getting to know you.

Please send your complete application documents (cover letter, CV, references and diplomas) to:

Saskia Siegel
Head Management Support

Workplace: Pfäffikon SZ, directly at the station
Workload: 100 % (on-site presence)