Executive Assistant to the Founder & CEO (d/w/m)

TENZ is a Swiss food & drinks company with Tibetan roots. What began as a donation project is now a growing family business with over 200 employees. With our own production, gastronomy operations, festivals & events, delivery as well as a growing B2B and retail business, we combine a strong brand with diverse sales channels and business models. 
 
Do you want to work close to decision-making and noticeably relieve the Founder & CEO in everyday life? As an Executive Assistant, you are the central operational support in the Executive Office and ensure that time, communication, meetings, documents and follow-up function reliably and professionally. 
 
You work proactively, keep priorities and information together, and create the organisational freedom the CEO needs for leadership, decisions and business development. In doing so, you work closely with the Chief of Staff as well as relevant internal and external contacts. 

We offer

• A responsible role with direct collaboration with the Founder & CEO and close proximity to the management
• Lots of personal responsibility and insight into different company areas and decision-making processes
• A professional Executive Office with a clear division of tasks between Executive Assistant and Chief of Staff
• Support for training and further education
• 30% employee discount on the entire range in all branches
• Regular company events and team activities

Your tasks

• Executive Support: You specifically relieve the Founder & CEO in administrative, organisational and coordinative matters.
• Calendar & Priorities: You proactively manage calendars, appointments and priorities and consistently focus time and attention on the most important topics.
• Inbox & Communication: You support inbox and communication management, prioritise requests and ensure a professional flow of information.
• Travel & Administration: You organise travel, appointments, processes and expenses efficiently, discreetly and proactively.
• Meetings & Follow-up: You prepare meetings organisationally and content-wise, coordinate documents, record decisions and to-dos, and ensure follow-up.
• Management Documents: You create and finalise presentations, briefings and management documents to a high-quality standard.
• Coordination: You coordinate internal and external contacts on behalf of the CEO and keep track of dependencies, deadlines and feedback.
• Interface to the Chief of Staff: You are responsible for the operational personal CEO support. The Chief of Staff is responsible for strategy implementation, governance, management work and company-wide programmes. Together you ensure clear, seamless collaboration in the Executive Office.
• Confidentiality: You handle confidential information professionally, loyally and discreetly at all times.

Your profile

• Completed commercial training with relevant further education, executive assistant with a federal diploma, business administration background or comparable qualification
• Several years of experience in an executive assistant, management assistant or comparable executive support role
• Very structured, independent and proactive working style as well as a pronounced ability to distinguish important from urgent matters
• High quality and care in written communication, presentations and management documents
• Confident and professional communication in German and English, both spoken and written
• Absolute reliability, loyalty and discretion in handling sensitive information
• Hands-on mentality, sense of responsibility and overview even with several parallel topics
• Very good handling of Microsoft 365, Teams, PowerPoint and modern office and collaboration tools

In this role, you are a central support in the daily work of the Founder & CEO. You create structure, reliability and focus and thus contribute directly to effective leadership and decision-making. 
 
If you enjoy organising at a high level, taking responsibility, thinking ahead and effectively supporting a leader in the background, we look forward to getting to know you. 
 
Tenz a lot!