Administration and Support Specialist 50%

About the job

Your new role

In this versatile position, you support urban planning with organisational and administrative tasks. You coordinate meetings, events, and participation procedures, edit reports, contribute to budget, finance, and controlling tasks as well as personnel administration. Through your structured way of working, you significantly contribute to efficient processes in the daily operations of urban planning and promote constructive collaboration.

You coordinate the ICT concerns of urban planning and are the first point of contact for IT topics. By managing reception, telephone, and office organisation, you also ensure a professional appearance both internally and externally. Ideally, you are present on site from Monday to Thursday.

This position is for you if you

• have a commercial or equivalent qualification.
• bring professional experience in administration, assistance, or office management.
• have very good user knowledge of the Microsoft Office suite and enjoy digital topics.
• work independently, in a structured and reliable manner.
• possess confident written and oral communication skills.
• have strong organisational skills, a high service orientation, and appreciate contact with different people.
• like to take responsibility and support the operation of urban planning as a central contact person.

Good reasons to work for the City of St. Gallen:

Your department

Urban planning is responsible for the spatial and structural development of the city. We handle diverse tasks in the areas of urban development / open space, monument preservation, spatial planning, as well as area and site development. The short distances to important interfaces within the city administration and the collegial interaction support our work. We create an environment for ideas and independent work.

What we offer

You are part of the committed urban planning team and will find a varied role with interesting contacts to internal and external bodies. The City of St. Gallen supports the compatibility of work, family, and other life areas. Therefore, we offer flexitime and flexible working time models, family-friendly allowances, as well as a 20-day paternity leave. Your new workplace is located in the heart of the old town.

Our selection process

We look forward to receiving your electronic application. For further information, please contact Florian Kessler, Head of Urban Planning, Tel 071 224 56 64. Please submit your complete dossier exclusively online. We will promptly confirm receipt of your application. Your dossier will be reviewed by the central personnel services and a member of the urban planning team. If suitable, we will invite you to one or two interviews on site.

We value diversity in all its forms and look forward to your perspective.