Administrative Manager of Temporary Resources

About the job

Administration

Administrative Manager of Temporary Resources

The Human Resources Directorate (HRD) and the Nursing Directorate (ND) of the CHUV are seeking an Administrative Manager of Temporary Resources at 60%, to support administrative activities related to the placement of temporary nursing and non-nursing staff within the institution. The starting date is to be agreed.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research, and education.

As part of an ambitious project to centralise internal and external temporary resources, the Human Resources Directorate (HRD) and the Nursing Directorate (ND) are combining their expertise to build a more efficient, agile, and service-oriented temporary staff management model.

Within this evolving framework, you will ensure the administrative and financial monitoring of temporary placement activities. You will contribute to data quality, compliance with administrative processes, and the proper functioning of management tools used by placement units.

In collaboration with placement teams, you will ensure the administrative and financial follow-up of activities, participate in the control of management information, support users of the PRIM application, and contribute to the continuous improvement of practices and tools meeting the operational needs of temporary staff placement units (CART and ND Pool).

By joining this role, you will enter a dynamic environment where you will contribute to the continuity of CHUV services through specialised administrative support for temporary resource placement activities.

Mission

You contribute to the smooth running of temporary placement activities by ensuring administrative follow-up, invoicing, and control of the data necessary for their management. Through your administrative rigour and mastery of tools, you participate in the quality of management information and compliance with current processes.

In this context, you:

• Ensure the proper invoicing of temporary placement activities, whether concerning assignments carried out by partner agencies or by internal nursing or non-nursing pool staff
• Ensure the consistency and reliability of administrative and financial data by performing necessary checks between different systems and supporting documents
• Identify, analyse, and monitor invoicing discrepancies, while coordinating corrective actions with the various stakeholders involved
• Work closely with accounting teams to ensure efficient processing and rigorous monitoring of financial operations
• Manage the administrative aspects of placement activities and contribute to maintaining a high level of documentary quality
• Participate in the harmonisation and improvement of administrative practices between nursing and non-nursing staff placement activities
• Act as a resource person and super user of the PRIM application, supporting users on a daily basis
• Actively contribute to the evolution of tools by participating in functional tests, configurations, and application developments
• Produce, monitor, and analyse key performance indicators necessary for activity monitoring
• Carry out statistical analyses and reporting required by internal partners
• Take part in cross-functional projects aimed at optimising processes, tools, and management practices for temporary resources.

Thanks to your analytical skills, data mastery, and continuous improvement mindset, you actively contribute to the quality and efficiency of CHUV's placement activities.

Profile

• You hold a Federal VET Diploma as a commercial employee or an equivalent qualification
• A commercial professional maturity, a higher education diploma (ES), or equivalent training in administrative, HR, or management fields is an asset
• You have experience in a role involving invoicing, operational monitoring, and data management
• You possess excellent proficiency in common office tools, especially Excel
• Knowledge of PRIM, Polypoint, and GDI tools is an asset
• Experience as a functional referent for a business tool is an advantage
• You are capable of structuring, monitoring, and improving administrative processes
• You demonstrate rigour, excellent organisational skills, and a strong quality orientation
• You have good stress resistance and can manage activities subject to deadline constraints
• Experience in a complex hospital or institutional environment is an asset.

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits and 20 days of paternity leave
• Regular salary progression adapted to responsibilities
• A 13th salary and 25 days of annual leave
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods
• Social, cultural, and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles, and discounts on electric bike purchases)
• Quality hotel-standard staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Mr Davide Rais, Operational Recruitment Manager, at 021 314 28 92 or Ms Eliane Foucault, Deputy at the ND, at 021 314 55 49.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the announcement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you cannot apply online, please contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70.

The CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and prevent any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly by them on our recruitment platform are not accepted and cannot be invoiced. Thank you for your understanding.