Office Manager at our Law Firm (50-70%)

About the job

Office Manager at our Law Firm (50-70%)

Management Support, HR & Law Firm Organisation

Shape the organisation of our law firm

Do you enjoy organising, think ahead, and take pleasure in independently advancing various topics? Do you keep an overview even when several tasks are pending simultaneously and want to actively help shape the organisation of a law firm? Then we look forward to meeting you.

RUOSS VÖGELE is a renowned law firm in Zurich specialising in commercial law. We advise national and international companies, entrepreneurs, and private individuals on legal matters related to their economic activities. Litigation, arbitration, and representing our clients before authorities are also among our core competencies.

To support our management and further develop our law firm organisation, we are looking for a committed and versatile individual.

Your Responsibilities

• Management Support: You prepare management and partner meetings as well as the annual retreat, handling organisation, agenda setting, minute-taking, and follow-up on action points.
• Human Resources: You accompany recruitment processes, organise the onboarding of new employees, and assist in preparing employee and probationary review meetings as well as in drafting employment references.
• Assistant Coordination and Personnel Processes: You coordinate assistant resources and contribute to the further development of internal personnel processes.
• You independently lead internal projects and optimise workflows.
• You participate in ICT projects and support the advancement of our digital working methods.
• Communication and Marketing: Managing the website, LinkedIn account, and newsletter, law firm publications and ratings, as well as coordinating external service providers.

Your Profile

• Commercial basic training with further education, e.g. in Human Resources, Project Management, or Business Administration, or a comparable qualification
• Several years of experience in management support, human resources, or office management, ideally in a law firm or a professional service company
• Strong organisational talent and experience in coordinating or leading projects
• Understanding of operational contexts and administrative processes
• Independent, structured, forward-looking, and solution-oriented working style
• Absolute discretion, loyalty, and integrity in handling confidential information
• Strong communication skills, confident demeanour, and enjoyment of teamwork
• Very good German and English skills, confident use of Microsoft Office and digital communication channels, and interest in new technologies

Our Offer

• Varied and responsible key role in direct exchange with management and partners
• Great scope for shaping the further development of our law firm organisation
• Much independence and room for your own ideas
• Motivated and collegial team of young and experienced lawyers as well as other employees
• Attractive workplace in Zurich Seefeld, just a few minutes from Stadelhofen station, with modern infrastructure

Would you like to help shape RUOSS VÖGELE?

We look forward to meeting you!

Annick Rölli (HR) / Pascale Gola (Partner)

RUOSS VÖGELE
Kreuzstrasse 54
CH-8032 Zurich
Tel. 044 250 43 00
www.ruossvoegele.ch