Work Time Management Software Administrator (Polypoint) 60-80%

About the job

Company Description

As the leading integrated care network in Switzerland, the Réseau de l’Arc is a key player in coordinated and local care in the fields of somatic and mental health. With nearly 1,250 employees, it relies on 2 hospital sites in Moutier and Saint-Imier as well as a network of Medicentres, ambulance services, nursing homes, radiology, a centre for physical and cognitive therapies, and a home hospitalisation service.

The Réseau de l’Arc meets the medical and hospital needs of a population of nearly 80,000 inhabitants and is characterised by its dynamism, excellent infrastructure, and a constant commitment to developing local and quality services.

To strengthen our Human Resources Administration department, we are looking for a Work Time Management Software Administrator (Polypoint) at 60-80% on a permanent contract.

Job Description

Main Mission

Ensure the management, support, training, and control of the PEP system to guarantee correct, uniform, and efficient use by all employees, managers, and ICUS.

Responsibilities and Activities

Training and Support

• Organise and coordinate PEP training for all new employees (ICUS, service managers, referents)
• Provide follow-up and control during the 2 to 3 months after training
• Implement refresher training (PEP Refresh) as needed
• Support the use of the PEP mobile application (installation and usage)

User Support and Assistance

• Respond to questions related to PEP, including:
• Holidays (hours and days)
• Clocking (corrections, balances)
• Connection issues
• Meal breaks and paid breaks
• Sick leave
• Other specific requests

Control, Quality, and Continuous Improvement

• Check clockings and their interpretation
• Send monthly anomalies to managers for correction
• Conduct random checks
• Propose process improvements
• Create lists and statistics on demand

Administrative Management and Configuration

• Manage temporary staff (creation, transfer, extensions)
• Create and configure services, icons, and categories
• Manage PEP and mobile app access rights
• Delete badges of departing employees
• Check badges of new employees
• Collaborate with Service Managers, HR, and Administration
• Central role as PEP support and reference

Qualifications

Required Skills

Technical Skills

• Mastery of the Polypoint tool
• Understanding of work time management
• Data analysis and report creation
• Computer and mobile proficiency
• Knowledge of administrative processes

Organisational, Interpersonal and Personal Skills

• Autonomy
• Structured
• Excellent communication
• Teamwork
• Analytical mindset
• Flexibility

Desired Profile

• Vocational training certificate (CFC), ES, HES or equivalent (IT/HR/management)
• Experience in planning or work time management
• Experience with PEP/Opale or similar software (strongly desired)
• Ability to work with different hierarchical levels

Additional Information

• We offer a varied and interesting role in a dynamic and constantly developing institution, professional quality supervision, excellent social benefits, opportunities for continuing education, and remuneration according to the standards of the collective agreement for Bernese hospitals and clinics.
  Further information can be obtained from Ms Justine Forster, 032 484 72 42.

• Workplace: multi-sites

• Availability: immediate or to be agreed

We pay great attention to the diversity of life paths of our employees. Our positions are open to both women and men.