Office Manager at the Institute for Building Materials

About the job

Office Manager at the Institute for Building Materials

The Chair for Physical Chemistry of Building Materials is part of the Institute for Building Materials within the Department of Civil, Environmental and Geomatic Engineering at ETH Zurich. It offers an international, vibrant, and intellectually stimulating work environment. The head of the group also serves as Co-Chair of Design++, the ETH Center for Augmented Computational Design in Architecture, Engineering and Construction.

In this varied role, you will support the professor and the team with administrative and organizational tasks, playing a key coordinating role across a wide range of activities. You can expect an exciting position with a high level of responsibility in an open and dynamic environment. You will also be part of the institute’s administrative team. The position is available starting March 1, 2027, or by mutual agreement.

Job description

• Personal assistance: Scheduling and calendar management, professional and thoughtful correspondence, coordination with internal and external stakeholders, organization of business travel, coordination within the group, and ensuring efficient workflows
• Comprehensive administrative support: Independent management of all administrative tasks for the group, HR administration and support of group members, responsible financial planning and management, organization of staff events and retreats, and occasional planning and execution of seminars and colloquia
• Team collaboration within the institute: Active participation in the administrative team to jointly plan and implement events and ensure effective communication within the institute

Profile

• Completed commercial training (or equivalent) and at least 3–5 years of professional experience, ideally including experience in a higher education environment
• Strong attention to detail, organizational skills, and the ability to maintain an overview in complex situations; quick comprehension and flexibility help you efficiently manage daily tasks
• A team-oriented mindset with strong interpersonal and communication skills, contributing to a positive and collaborative atmosphere
• Highly motivated, proactive, independent, and responsible work style
• Fluent German (written and spoken) and very good English skills; communication within the institute is predominantly in English

We offer

• Become part of ETH Zurich, a world leading institution that actively contributes to positive change in society
• You will be integrated into the administrative team within the institute and department
• Family friendly workplace with a supportive and open atmosphere that makes your working hours between the office and home office possible
• ETH Zurich offers a wide range of courses and continuing education opportunities. Benefits include discounts on public transport passes and car sharing, a broad range of sports activities offered by the ASVZ (Zurich Sports Association) , childcare, etc. attractive pension benefits through the PUBLICA pension fund
• Training opportunities for ETH member of staff

Working, teaching and research at ETH Zurich

We value diversity and sustainability

In line with our values , ETH Zurich encourages an inclusive culture. We promote equality of opportunity, value diversity and nurture a working and learning environment in which the rights and dignity of all our staff and students are respected. Visit our Equal Opportunities and Diversity website to find out how we ensure a fair and open environment that allows everyone to grow and flourish. Sustainability is a core value for us – we are consistently working towards a climate-neutral future .

Curious? So are we.

We look forward to receiving your online application, including:

• Cover letter
• CV
• Certificates and references

Please apply exclusively via the online application portal. Applications submitted by email or post will not be considered.

Further information about the Institute for Building Materials can be found on our Website . Questions about Professor Flatt’s group should be directed to:

• Andrea Louys, +41 44 633 27 12 or 079 423 72 19, alouys@ethz.ch
• Robert Flatt, +41 44 633 28 90, flattr@ethz.ch

We would like to point out that the pre-selection is carried out by the responsible recruiters and not by artificial intelligence.

For recruitment services the  GTC of ETH Zurich  apply.

About ETH Zürich

ETH Zurich is one of the world’s leading universities specialising in
science and technology. We are renowned for our excellent education,
cutting-edge fundamental research and direct transfer of new knowledge
into society. Over 30,000 people from more than 120 countries find our
university to be a place that promotes independent thinking and an
environment that inspires excellence. Located in the heart of Europe,
yet forging connections all over the world, we work together to
develop solutions for the global challenges of today and tomorrow.