myScience
Basel
Yesterday
Employee* Contract Administration and Assistance 80% - 100%
- 07 May 2026
- 80 – 100%
- Basel
Job summary
Join the University of Basel as a Contract Administration Assistant! Enjoy a vibrant work environment with excellent development opportunities.
Tasks
- Support in managing and controlling contracts effectively.
- Assist in operational tasks across different departments.
- Conduct contract evaluations and maintain the database.
Skills
- Commercial education or similar with experience in contract administration.
- Strong organizational skills and attention to detail.
- Proficient in Microsoft Office and SAP.
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About the job
Employee* Contract Administration and Assistance 80% - 100%
Workplace Basel - North West Switzerland - SwitzerlandCategoryPositionPublished6 May 2026The University of Basel is an internationally renowned university, delivering excellent achievements in research and teaching. Founded in 1460, it is the oldest university in Switzerland with a successful history spanning over 550 years. Within the University of Basel, the Directorate of Infrastructure & Operations is responsible for the operation, maintenance, and modification of all properties used by the University of Basel. The Controlling & Procurement Coordination department is the central body supporting the economic management of the Directorate. Furthermore, the department is responsible for coordinating all major procurements of the University of Basel.
Your Tasks
You will significantly support the organisation in recording and monitoring all relevant contracts and assist the heads of the Controlling & Procurement Coordination and Building Technology & Operations departments with various operational activities. Your main tasks are:- Review of new or amended contracts
- Recording new or amended contracts in the contract database
- Timely monitoring of ongoing contracts
- Review and accounting of rental payments
- Economic management of the University of Basel’s foundation properties
- Participation in the annual financial statement
- Support and execution of public tenders
- Simple evaluations in MS Excel, drafting of letters
- General assistant duties such as mail distribution, coordination of appointments, preparation of meetings and departmental events, first telephone contact in the absence of the two department heads, etc.
Your Profile
As part of a succession due to an upcoming retirement, we are seeking an independent individual with a strong flair for numbers and organisational talent for this important role. You are accustomed to working precisely and reliably and never lose sight of the essentials even in hectic moments. For this, you bring the following knowledge and experience:- Completed commercial training, as a property manager or a comparable qualification
- Proven several years of experience in contract administration and/or property management
- Very good German language skills, spoken and written
- Very good IT skills (Microsoft, SAP), affinity for digital solutions
- Good English skills are an advantage
We Offer You
A challenging and responsible role in a very lively environment and a motivated team. The University offers an open, multifaceted, and broad working environment. You have diverse opportunities to further your education and development in your work area. Your salary is based on the guidelines of the University of Basel.Application / Contact
If you feel addressed by this position, we look forward to receiving your complete online application by 8 June 2026 at the latest. For enquiries, Mr Karsten Fechtig, Head of Controlling and Procurement Coordination, is available (Telephone: 061 207 1019).
Apply
www.unibas.ch ')
