Executive Assistant (m/f/d) 60%

About the job

Six executive members, a CEO, countless threads and in the middle: You.
You think ahead, think along and complete things before anyone asks. If you do not see relief as mere assistance but as a craft you master expertly, then please read on.

What we achieve together

• You comprehensively, reliably and proactively support the CEO and the six members of the executive management in the administrative day-to-day business.
• You organise appointments, trips and meetings so that everything meshes seamlessly before anyone notices how much coordination is involved.
• In meetings, you take the minutes and do not let go of pending tasks and decisions until they are completed.
• Seminars, workshops and internal events bear your signature from the first idea to the last detail.
• As an interface, you connect executive management, managers, employees, external partners and the Vaillant Group.
• You actively shape internal communication, such as our employee bulletin.
• You prepare correspondence, presentations and documents so confidently that they can be forwarded without review.
• In e-mail management, you keep an overview, prioritise wisely and follow up on what is still open.
• You independently manage smaller projects and contribute to cross-departmental initiatives.
• You continuously develop administrative processes and templates because good is never good enough for you.
• The office ordering system is also in your best hands.

What makes us successful together

• Your foundation is a commercial apprenticeship, ideally complemented by further training as an executive assistant with a federal diploma or equivalent.
• You bring several years of assistant experience at executive or management level.
• You are very proficient in Microsoft 365, especially PowerPoint and Outlook, and digital work tools are second nature to you.
• You work routinely with collaboration tools such as Teams and SharePoint.
• Your German is stylistically confident in spoken and written form, complemented by good English and French skills.

• You genuinely enjoy supporting others: you prioritise the success of the whole over personal profiling, and you understand relief of others as core to your role.
• You recognise needs, appointments and bottlenecks and act before problems arise.
• Your benevolent, reliable and discreet manner builds trust at all levels.
• Even under heavy workload, you remain calm, maintain an overview and clear prioritisation.
• Your quality standards extend to the smallest detail.
• Confidential information is absolutely secure with you, as loyalty and discretion are non-negotiable for you.
• You live an open-door mentality and are approachable when needed.
• And the best part: you like it when no day is the same as the last.

What you can count on

We all spend a lot of time at work and your personal well-being is important to us. Therefore, we offer you:

• A stable, future-oriented company on a growth path with a long-term perspective.
• A motivated team in a family environment that tackles challenges together and ensures a positive working atmosphere.
• Room for self-design and active shaping of your tasks and processes.
• A modern infrastructure with contemporary work tools that enable you to work efficiently and comfortably.
• Diverse development and training opportunities through individual cost participation as well as internal and external training.
• Flexibility for a balanced work-life balance thanks to part-time work options, unpaid leave and home office possibilities.
• Attractive conditions such as 5 weeks’ holiday, referral bonuses and generous long-service gifts.
• A location with excellent public transport connections, free parking and complimentary drinks and fruit.

Convince us with your vision, your personality and your energy.
We look forward to hearing from you!

We conduct recruitment exclusively directly and therefore kindly ask to refrain from inquiries by third parties or recruitment agencies.

What makes us special

We ensure a better climate. In every home and our environment. We have lived this claim as a successful family business for over 150 years. We are one of the world’s leading providers of heat pumps, digital service solutions and efficient gas heating appliances, providing energy-efficient solutions.

Sustainability can be found everywhere at the Vaillant Group. In the office, at production sites and on the move. Around 16,000 employees from over 70 countries commit themselves daily to this. As an international team, we take responsibility – for our future and that of our planet. We promote your personal development so that you can act with passion and together we can ensure a better climate.

Become part of the Vaillant Group and help shape the future of heating with us!

We promote equal opportunities and reject any form of discrimination. We value the uniqueness of every individual and expressly invite all people to apply.