Desk Secretary at the Maternity Polyclinic

About the job

Administration

Desk Secretary at the Maternity Polyclinic

The Obstetrics and Gynaecology Polyclinic of the maternity ward is looking, for a start date to be agreed, for a 70% desk secretary to complete its administrative team.

Context

The Lausanne University Hospital (CHUV) is one of the 5 Swiss university hospitals. Thanks to its collaboration with the Faculty of Biology and Medicine of the University of Lausanne and EPFL, the CHUV plays a leading role in medical care, medical research and education.

The Woman-Mother-Child Department (DFME) brings together the Gynaecology, Obstetrics, Neonatology, Paediatrics and Paediatric Surgery Services. More than 1,500 professionals work there. We care for women throughout their lives in gynaecological, obstetrical and psychosocial aspects, as well as children from birth to adolescence.

Mission

• You ensure the reception and administrative management of patients in the outpatient consultation
• You manage the reception of telephone calls as well as emails
• You organise appointment scheduling
• You keep patient records up to date
• You prepare files for archiving
• You perform all other administrative activities related to the outpatient consultation.

Profile

• You hold a commercial CFC or an equivalent qualification
• You have at least 2 years of successful experience in the medical field
• You have perfect command of French spelling and a good knowledge of the healthcare system
• You are a versatile, organised and autonomous person
• You possess a collaborative spirit, good interpersonal skills and the ability to manage priorities, allowing you to follow and manage several files simultaneously
• You are able to cope with a busy workload and work within a multidisciplinary team
• You are comfortable with MS Office software, and ideally with CHUV IT tools (Axya, Ultragenda, Medex, Soarian, Archimède.)

We offer

Becoming a collaborator at the Lausanne University Hospital means benefiting from:

• First-class social benefits, 20 days paternity leave and 4 months maternity leave (with the possibility of an additional month of breastfeeding leave)
• Regular salary progression adapted to responsibilities
• A 13th month salary and 25 days of holiday per year
• A right to a minimum of three training days per year, with access to a varied offer within the CHUV Training Centre and partner training centres of the State of Vaud
• Facilitated access to one of the 500 furnished apartments offered in the surrounding neighbourhoods for people relocating to Switzerland from abroad
• Social, cultural and economic benefits offered to members of the H-Oxygène association
• Benefits offered within the mobility plan (discounts on public transport subscriptions, promotion of "Mobility" vehicles and discounts on the purchase of electric bikes)
• Hotel-quality staff restaurants in each hospital building with preferential rates.

Contact and application submission

Contact for information about the position: Ms Marie Pochebonne, Head of Maternity Secretariat Unit (CUS), at 021 314 65 37.

As all our applications are processed electronically, we kindly ask you to apply exclusively online by clicking the APPLY button at the bottom of the advertisement.

If you have difficulty applying, you can consult our procedure on how to apply online. If for technical reasons you are unable to apply online, we invite you to contact our Recruitment Unit, which will assist you in your process, either by email at e.recrutement@chuv.ch or by phone at 021 314 85 70

CHUV applies the highest quality standards in its recruitment processes. Furthermore, committed to promoting diversity among our collaborators, we pay attention to different life paths and do everything possible to ensure equal treatment and avoid any discrimination. We look forward to receiving your application.

We kindly ask placement agencies to note that applications submitted directly on our recruitment platform by them are not accepted and cannot be invoiced. Thank you for your understanding.