Zürich

Administrative Assistant Programme Secretariat (m/f/d) (50-70 %)

03 November 2026
50 – 70%
Permanent position
German (Fluent), English (Intermediate)
8008 Zürich

About the job

Fixed-term for 2 years

Employer: Children’s Hospital Zurich

The Children’s Hospital Zurich, with around 3,000 employees, is the largest university children’s hospital in Switzerland and one of the leading centres for paediatric and adolescent medicine in Europe. The greatest asset of the "Kispi" are the little ones: up to 100,000 patients are cared for annually, and in 47 specialist departments we do everything for their well-being. Not only state-of-the-art equipment and the highest quality in treatment are paramount at Kispi, but also a good sense for interpersonal matters. In addition to the entire spectrum of paediatric medicine and paediatric surgery, the Children’s Hospital also offers a unique rehabilitation centre and a research centre.

Your Tasks

You support the programme coordination and programme management administratively and organisationally in the operational day-to-day business.
Coordination of internal and external appointments as well as organisation of programme, working group and other meetings are part of your responsibilities.
You maintain pending and appointment lists carefully and keep them up to date at all times.
In organising workshops, meetings and other events, you take on the logistical planning, including room planning, technology, catering and participant management.
You ensure the structured filing and maintenance of programme documents, contracts, correspondence and other administrative documents.
In the financial area, you support administrative processes, especially invoice processing, expense claims, compilation of receipts and preparation of payment processes in cooperation with the responsible specialist departments.
Administrative support in contract management includes preparing documents, obtaining signatures, as well as filing and monitoring deadlines.
You keep contact, distribution and participant lists up to date and maintain them carefully.
You coordinate administrative communication with internal and external partners as well as specialist departments and take care of sending information, documents and reminders.
Furthermore, you contribute your ideas for the further development and optimisation of administrative processes, templates and filing structures.

Your Profile

Completed training in a field relevant to the role, for example commercial training, administration or healthcare; career starters with a suitable background are also welcome
Initial professional experience in an administrative or organisational role is an advantage, ideally in healthcare, university, research or scientific environment
Enjoyment of organisational tasks and interest in familiarising yourself with various administrative processes and subject areas
First experience in organising and coordinating appointments, meetings or events is an advantage
Basic understanding of administrative financial processes or willingness to familiarise yourself with topics such as invoice processing, expense claims and payment processes
Independent, structured and careful working style as well as good organisational talent
Ability to keep an overview of various tasks, appointments and deadlines and to set priorities
Enjoyment of a versatile interface function and collaboration with different internal and external partners
Good communication skills, service orientation and reliability
Confident handling of common MS Office applications; good Excel skills are an advantage
Very good German skills as well as good English skills in spoken and written form

Dr sc nat Elisa Zimmermann
Research Manager Paediatric and Neonatal Intensive Care Unit
+41 44 249 70 35

Uta Golze
Administrative Programme Coordinator Swiss Sepsis Programme
+41 44 249 59 82

Children’s Hospital Zurich
Lenggstrasse 30
8008 Zurich

Categories:

Admin. / HR / Consulting / CEO, Secretary / Reception