Practice Administration Staff 80–100 %

About the job

You enjoy organising, keep an overview even in busy moments, and want to actively shape processes? Then we look forward to meeting you.

Age Medical AG is an independent outpatient centre for geriatric medicine. We bring geriatric expertise to older people and their relatives. Our services include a geriatric specialist consultation and Memory Clinic, general practitioner care for patients in long-term care institutions, consultancy work in hospitals and at home, as well as training and advisory services for laypeople and professionals.

To strengthen our secretarial team, we are looking for an administratively skilled and highly organised individual immediately or by arrangement. Together with four colleagues, you will ensure that the administration and processes of our versatile operation function reliably and are continuously improved.

Your tasks

• You support our medical team, which works at various locations, with coordination and work organisation
• You process patient registrations, referrals, and medical correspondence
• You organise summons and appointments, welcome patients, and support the flow of the consultation
• You record services, prepare invoices, and handle administrative billing and accounting tasks
• You maintain master and patient data, manage documents, and write and edit texts from dictation (AI-assisted)
• You take on diverse administrative tasks in daily practice, contribute ideas, and help implement improvements

Requirements profile

• Completed commercial basic training (EFZ) or equivalent; medical secretary or MPA with an administrative focus
• Independent, structured, and reliable working style
• Professional experience in administration, ideally in a medical practice or a comparable healthcare institution, is welcome but not mandatory. What matters is that you engage with a medical environment and enjoy learning
• Joy and empathy in contact with older people and their relatives
• Very good German skills in spoken and written form as well as confidence in business correspondence and medical terminology
• High communication, organisational, and teamwork skills
• Good IT user skills and curiosity about digital tools (Office products on Mac, social media, AI-based applications)

What we offer you

• A collegial and appreciative team in a growing healthcare company
• A varied and responsible role in practice administration
• Scope for creativity and the opportunity to contribute your own ideas
• Attractive employment conditions in an innovative working environment
• Modern practice and IT infrastructure
• No emergency services or weekend shifts