Head of Administration 80-90%

About the job

Head of Administration with HR Function 100% (m/f/d)

Head of Administration 80-90%

2 Your Tasks - Responsible & Versatile

• Supports and represents colleagues at reception
• Organisation and control of smooth operations in administration (reception, switchboard, secretariat, billing, office supplies management)
• Ensuring complete and correct billing of all services to residents and external service recipients
• Implementation of innovations and optimisations in administrative processes
• Coordination of holiday apartment occupancy including maintaining contacts with private individuals, companies, authorities
• Support of management, nursing service and department heads (catering, technology, security, housekeeping) in administrative tasks
• Writing minutes during internal meetings and sessions
• Accounts receivable management
• Support in organising and implementing events
• Support in marketing and rental activities
• Checking and coding of creditor invoices as well as support with month-end closing
• Participation in budgeting and further development of the department
• Responsibility for own training and sharing of expertise

• Ensuring complete personnel administration
• Application administration
• Management of payroll administration in cooperation with management and payroll processing and corresponding control of payroll statements
• Management and maintenance of all personnel data and changes
• Preparation of employment contracts, references and other HR documents
• Management of the payroll system - Swiss Salary
• Support of managers and close cooperation with HR at Senevita headquarters
• Absence management and support in the time recording and planning system Polypoint PEP
• Planning of own area
• Support of department heads
• Answering questions about working hours
• Information and advice to employees on personnel matters

What you bring - professionally & personally

• Completed commercial basic training or equivalent education
• Further training in human resources (personnel assistant, HR specialist with federal diploma) and accounting advantageous
• Professional experience in administration and personnel area, preferably in healthcare
• Strong organisational skills, independence and discretion
• Confident use of MS Office and experience with ERP/payroll systems
• Excellent oral and written communication skills
• Neat appearance
• Enjoyment in dealing with people and strong service orientation

What awaits you - personally & professionally

• A workplace with a lot of passion, trust and genuine teamwork
• Modern infrastructure in a beautiful, new building right by Lausen station
• Appreciative informal culture and flat hierarchies - we all pull together
• Internal training opportunities and development prospects
• Collegial and appreciative working environment
• Discounted meals, discounts (petrol station, pharmacy, fitness etc.) and good social benefits

Ready for something new?