ASAP - Project Coordinator Site Administration (m/f/d)

About the job

In this versatile role, you support the project team in all administrative processes related to tendering, contracts, and invoicing. You ensure a smooth flow of information, keep track of project documentation, and assist the project managers in day-to-day operations.

ASAP - Project Coordinator Site Administration (m/f/d)

Our client is an established company managing a demanding construction and development project. To strengthen the project team, we are looking for a committed and practical individual who enjoys working in a dynamic environment and close to daily business.

This position is fully on-site and offers the opportunity to actively contribute to the success of a complex construction project.

Job Description

• Support with tenders, work contracts, and ordering processes
• Administrative support of awarding and contract processes
• Management and maintenance of all project documentation and filing structures
• Creation and follow-up of contract amendments and project-related documents
• Participation in the invoicing workflow, including support with creditor and debtor invoices
• Coordination and assurance of structured information and document management
• Administrative support of project and construction management in daily business
• Preparation of minutes, reports, presentations, and evaluations

Profile

For this position you bring:

• A completed commercial apprenticeship or a comparable qualification
• Experience in supporting projects, preferably in the real estate sector
• Fluent German skills in spoken and written form, English skills are an advantage
• Confident use of MS Office applications
• Organisational strength and a structured way of working
• Communication skills and team orientation

The Offer

• Commercial basic training (KV) or comparable education
• Initial experience as project assistance, clerical work, or in a comparable administrative function
• Experience in a project-oriented environment, ideally in construction, architecture, engineering, or real estate
• Good knowledge of administrative processes related to contracts, procurement, or accounting
• Very good MS Office skills, especially in Word, Excel, and PowerPoint
• Experience with SAP is an advantage
• Confident German language skills in spoken and written form
• Additional language skills are welcome
• Hands-on mentality with high initiative
• Willingness to be present on-site and actively participate in the project activities