Administration & Fundraising Support 80-100%

About the job

Organising with heart. Moving good things together.

We are a small, dedicated team with a big vision: We sustainably improve the living conditions of children and young people with rare diseases and their families in Switzerland with great impact. This requires people who are passionate, take responsibility, and enjoy making a difference together.

We are looking for you as an important hub in our team! You love organising, keeping an overview, supporting people, and ensuring everything runs smoothly behind the scenes. With your commitment, you create space for our shared mission and contribute concretely to relieving and strengthening families.

Your tasks – versatile, responsible and meaningful
Administration and organisation
· General administration, email and telephone support as well as mail processing
· Document management, data maintenance, filing and archiving
· Member, donor and address management
· Appointment organisation and administrative support for the team
· Preparation and follow-up of board meetings and general assemblies
· Support at events, participant management and dispatch actions

Finance and donation administration
· Recording and management of donations and incoming payments
· Invoice processing and creation of donation receipts
· Preparation of documents for the fiduciary office
· Careful maintenance of donation and association data

Website and digital presence
· Updating and maintaining our KMSK websites
· Publishing and updating texts, images, news, events and documents
· Ensuring current and reliable information in cooperation with the communications team

Fundraising support
· Maintenance of donor, supporter and partner data
· Preparation and dispatch of applications and fundraising documents
· Creation of evaluations and overviews
· Updating commitments and support in reporting
 
What you bring with you
· Commercial training and experience in administration
· Enjoyment of organisation, numbers and digital tools
· Good IT skills, ideally experience with website maintenance and CMS
· Experience with Microsoft Office, InDesign and Photoshop
· Independent, careful and reliable working style
· Organisational talent, flexibility and interconnected thinking
· Warm communication, discretion and enjoyment of contact with people
· Team spirit and enthusiasm for a meaningful task
· Driving licence and willingness to help organise and attend a KMSK event on site (weekends and evenings)

What to expect from us
A warm, motivated team, short decision-making paths, lots of trust and a varied role with personal responsibility. With us, you can contribute your ideas, help shape things and experience that your work makes a difference.

We look forward to hearing from you!
You may not always see directly what your work triggers in a family. But you are an important part of it. Because every well-organised event, every carefully processed donation, every current piece of information and every valuable contact helps us to support and relieve families with children with rare diseases.

We look forward to a personality who pitches in with us, thinks along, laughs with us and carries our shared mission forward with great joy.

We hope you will soon be part of our KMSK team!