Manager of the Executive Bodies Sector – 50% to 60%

About the job

Company Description

With more than 13,000 employees representing 160 professions, the Geneva University Hospitals are a reference institution at both national and international levels. To learn more about our institution, take a few minutes to discover the highlights of the year 2025 by clicking here .

Attached to the Office of the Director and External Affairs , the executive bodies sector of the HUG manages the administrative process for drafting decisions made by the HUG executive bodies, notably the Board of Directors (BoD), the Board of Directors’ Office (BoDO) and the Executive Committee (EC). It transmits these decisions to political authorities, HUG structures, and the directly concerned employees. It coordinates with the documentary reference sector the creation and publication of official institutional documents resulting from the decisions of the bodies.

Job Description

Under the supervision of the administrative head of the executive bodies, you manage and coordinate the administrative activities of the meetings of the HUG executive bodies: Executive Committee, Board of Directors’ Office and Board of Directors. You ensure the administrative follow-up of these meetings and the decisions taken. You make sure to review correspondence, documents and files related to the areas handled by the executive bodies. You are responsible for ensuring with the management that both the quality of the files and the deadlines for submitting the files are respected, providing necessary support if needed.

Furthermore, you also perform secretarial tasks delegated by the head of the executive bodies. You participate in establishing meeting schedules, timelines and dashboards. You actively collaborate with the HUG documentary reference sector and verify the publication and updating of documents related to the decisions made by the bodies.

Qualifications

You hold a Federal VET Diploma as a commercial employee or an equivalent qualification and have already worked in an administrative role, ideally with executive bodies or in a complex environment.

With perfect command of the French language, you demonstrate impeccable writing skills. You possess very good knowledge of office tools, especially collaborative tools, with proficiency certified by an ECDL level or deemed equivalent.

You have a keen sense of organisation and demonstrate great rigour. Autonomous, you show good initiative, analytical skills and speed of execution. You have excellent stress and priority management, as well as great discretion and interpersonal skills.

Additional Information

• Start date: as soon as possible
• Number of positions: 1
• Work rate: 50% to 60%
• Job grade: 15
• Contract: Fixed-term contract (FTC) of one year, renewable
• Application deadline: 28.08.2026
• Contact for information: Ms G. Sallin, administrative head of the executive bodies, tel. 022 372 60 77 or Ms N. Canedo, manager of the executive bodies, tel. 022 372 60 49

Your application file must include a letter demonstrating your motivation, your curriculum vitae, copies of diplomas and certificates required for the position, and the last two work certificates.

This announcement is addressed equally to women and men.

Wishing to engage in the fight against unemployment, the HUG encourage applications coming from the Cantonal Employment Office.

Only applications submitted via the recruitment platform will be considered. Paper and email applications will not be processed.