Mission Planning & Reporting Manager

About the job

The Theodora Foundation aims to brighten the everyday lives of children in hospital and specialised institutions through joy and laughter. To this end, the foundation organises and finances weekly visits by professional artists – the dream doctors.

To strengthen our team in Hunzenschwil (AG), we are looking for a committed individual for the position

Mission Planning & Reporting Manager 60%

(preferably with daily presence Mon-Fri mornings)

In this role, you will provide administrative support to our artists in the German-speaking part of Switzerland and be responsible for various tasks and concerns.

Your tasks:

• Quarterly planning of artists' visits as well as adjustments and reassignments of planned visits
• Monthly review of artists' invoices
• Controlling and reporting on internal statistics and visit planning
• Management of material budget and orders for the artists
• Organisation of supervision appointments
• Participation in cross-departmental projects
• Absence cover for the colleague in the Romandy region
• Organisational and administrative support of the department

Your profile:

• Completed commercial apprenticeship EFZ with several years of professional experience
• Good analytical skills with a strong understanding of numbers and a quick grasp
• Interest in and/or proficiency in handling statistics, IT tools and databases
• Very familiar with the MS Office suite (proficient in Excel) – ideally with Power BI user knowledge
• Very good German skills in spoken and written form as well as good French skills, English an advantage
• Team spirit and enjoyment in working in a bilingual team
• Reliable, committed and communicative personality with a strong enjoyment of direct contact
• Precise and independent working style with good self-organisation and prioritisation
• Time flexibility during periodically recurring higher workloads

Our offer:

• An interesting, varied role in a committed team
• 40-hour week with flexible working hours and the possibility of one day home office
• Attractive holiday arrangements
• Very good social benefits and contemporary employment conditions
• Start date immediate or by arrangement

Have we piqued your interest?

Then apply today and send your complete application documents to Jeannine Castellesi. We look forward to hearing from you!