Office Manager

About the job

About Us

It is an exciting time to build your career at Tricon! Certified as a Great Place to Work®, Tricon has been built on a foundation of perseverance, collaboration, and entrepreneurial thinking, powered by some of the industry’s top talent. Our culture values independence and accountability, where we empower our employees to make an impact.

With 30 years in business, Tricon has become a global leader in the trading and distribution of petrochemicals, polymers, and raw materials. Today, we are one of the largest privately held companies in Houston, the world’s second-largest chemical distributor according to ICIS, and ranked #35 on Forbes’ list of Top Private Companies in America. We conduct business in over 120 countries, supported by a truly multinational workforce of 1,000 employees across 40 countries.

Our team delivers value to customers and partners through deep market expertise and integrated capabilities including logistics, risk management, financing, and market intelligence. Guided by our purpose to efficiently and sustainably connect the world with essential goods, Tricon plays a critical role in enabling global commerce while helping suppliers and customers focus on what they do best.

At Tricon, you’ll join a global organization where scale meets agility, and where your ideas, ownership, and ambition can help shape the future of international trade.

We’re looking for a proactive and hands-on Office Manager to drive operations across our Swiss and European offices.

This role can be based in Geneva or Zurich. You will support multiple locations and partner closely with a regional counterpart – sharing responsibilities, providing back-up, and ensuring consistent, high-quality support across the region.

This is a hybrid, permanent role in a dynamic, international environment offering strong opportunities to develop, take ownership, and grow.

Key Responsibilities

• Manage day-to-day office operations, ensuring a well-organized and efficient workplace
• Act as a key point of contact for employees, vendors, and external partners
• Support regional offices with administrative coordination and logistics
• Process invoices and ensure accurate and timely payments
• Coordinate travel bookings, logistics, and employee queries
• Support expense processes and manage external service providers
• Organize meetings and internal office activities
• Coordinate conference participation and attendance
• Plan and support external events, including client appreciation initiatives
• Support employee lifecycle administration (e.g. onboarding coordination, documentation)
• Assist with visa applications and business travel documentation
• Maintain and update internal tools and documentation (e.g. SharePoint)
• Provide first-level IT support and liaise with internal teams
• Collaborate closely with regional HR and the global administrative team, and act as back-up for your counterpart

Qualifications/Skills:

• Completed commercial apprenticeship (KV) or similar qualification
• Experience in office management, administrative coordination, or a similar role
• Strong organizational skills and the ability to manage multiple priorities
• A proactive, hands-on, and service-oriented mindset
• Structured and detail-oriented, with a reliable way of working
• Able to coordinate effectively across teams and stakeholders
• Confident using digital tools (e.g. MS Office, SharePoint, travel or expense systems)
• Ability to handle sensitive information with discretion and professionalism
• Experience in an international or multi-location environment is a plus
• Willingness to travel occasionally within Europe
• Fluent in English and either German or French (written and spoken)

If this opportunity resonates with you, we’d love to hear from you.