Administrative Secretary (100% or Job Sharing Possible)

About the job

The Schloss Regensberg Foundation operates a special school home and a day special school Type A, with an integrated special school 15plus, a boarding school for pupils and learners, various coaching forms and offers in vocational integration as well as partially supported living arrangements in youth housing. We care for children, adolescents and young adults with difficulties in personal and/or social development as well as impairments in learning and performance capacity.

To strengthen our team, we are looking for a committed, service-oriented and reliable person as of 1 November 2026 or by arrangement as

Administrative Secretary (100% or Job Sharing Possible)

Your tasks

As the central point of contact of our foundation, you ensure a smooth administrative process and are the communicative hub between internal and external stakeholders.

Your main tasks include

• Receiving and processing telephone calls and emails
• Welcoming visitors
• Distribution of incoming mail
• Supporting the management team in administrative and organisational matters
• Taking minutes at foundation board meetings
• Client administration in SocialOffice and Lobos
• Responsible for donation administration Coordination of sending invitations for events as well as the annual report
• Managing office supplies
• Supervising, instructing and accompanying clients (young people) with administrative tasks in the secretariat
• Taking on further diverse office and administrative tasks

You bring with you

• Completed commercial basic training EFZ
• Experience in a comparable position is an advantage
• Very good IT user skills, especially in Microsoft Office
• Confident German language skills in spoken and written form
• Strong service orientation and enjoyment in contact with people
• Independent, precise and responsible working style as well as pronounced interconnected thinking
• High social competence, teamwork skills and organisational talent
• Enjoyment in guiding and accompanying young people as well as the ability to convey administrative tasks patiently and motivatingly
• You remain calm and keep an overview even in hectic situations

You can look forward to

• A varied, responsible and meaningful activity
• A motivated and collegial team with a lived informal culture
• An appreciative and respectful leadership and corporate culture
• An attractive workplace with a unique view
• Good social benefits and regular working hours
• Attractive employee benefits
• Opportunities for professional and personal development

Interested?
Would you like to actively shape the future of the Schloss Regensberg Foundation? Then we look forward to your application to Urs Kenny, General Manager.

Questions about the position?
Urs Kenny is happy to provide further information at 043 422 10 20.

We look forward to your application.