Management Assistant - Commercial Real Estate

About the job

Real estate of all possibilities.

To strengthen our team,
We are looking for a:

Management Assistant - Commercial Real Estate (ref: 327)

To support our development and to expand our team, we are looking for a Management Assistant for an institutional real estate portfolio composed of office and industrial buildings.

We offer:

• The reputation of a major player in real estate,
• Competent teams and an ambitious group recognised in the market,
• A family-run, human-scale structure,
• A management team that is caring and close to its employees,
• An attractive and flexible welfare plan,
• Support, continuous training and development opportunities within a small, supportive and dynamic team,
• Innovative and efficient tools, information technologies focused on digitalisation,
• A diversified activity in a very pleasant working environment, close to the Eaux-Vives train station.

We require:

• Proven experience in management assistance is essential,
• Good knowledge of tenancy law,
• Specialised training in real estate is an asset (Immobase),
• A structured and rigorous organisation,
• A client-oriented service mindset and diplomacy,
• Proficiency in common IT tools,
• Fluency in French, written and spoken,
• Good knowledge of English.

Experience and skills:

• Managing client requests and telephone calls,
• Preparation and administrative follow-up of lease agreements, amendments, terminations, bank guarantees and other contractual documents;
• Writing letters and emails, independently or according to managers' instructions;
• Preparation and follow-up of requests for quotes and work orders;
• Processing invoices and re-invoicing;
• Administrative follow-up of claims;
• Preparation of files necessary for technical visits, inventories, expert assessments, etc.;
• Scheduling meetings, managing diaries and drafting minutes;
• Archiving documents in the property management tool: correspondence, insurance and maintenance contracts, leases, summons, minutes, etc.;
• Daily administrative and technical support to managers in portfolio management.

Start date: to be agreed

Please send us your complete application file: cover letter, CV, diplomas, work certificates, salary expectations and photo via our e-recruiting site.