Executive Assistant (100%)

Your Responsibilities

• General administrative support: Be a reliable support system for me and the sales team to ensure everything runs smoothly in our fast-paced environment. Ensure that activities and projects that need my attention are on-track.
• Calendar management and event planning: Help keep my schedule organized by coordinating meetings, appointments, activities, and events (internal and external). Assist in planning and organizing team events, workshops, and important meetings. Handle time differences across different customer regions around the world.
• Communication: Be the go-to person for facilitating smooth communication between me and internal and external stakeholders, especially during travel season. Handle incoming calls, support in correspondence via emails, prioritizing and responding appropriately. Coordinate and communicate effectively within the team and across departments to facilitate the execution of projects and initiatives. Can represent our team spirit and culture internally and externally.
• Document preparation: Assist with the preparation of reports, presentations, and other documents for internal and external meetings, client presentations, and partner discussions. Presentations may be either scientific and non-scientific and will be arranged upon alignment with me and other team members, if necessary. Maintain shared folders where all files are archived.
• Travel arrangements: Support in my travel arrangements and in handling expenses. Provide similar support to the sales team, if necessary.

Your Profile

• Proven experience (3-5 years) in executive assistance or administrative support roles.
• Passion for Science and willingness to learn and adapt to scientific environment.
• Excellent communication in English both written and verbal. German and/or Japanese are a plus.
• Ease with MS Office and IT software
• Strong organizational and time management skills, with the ability to multitask and prioritize tasks effectively.
• Quality awareness, flexibility, enthusiasm, team spirit and a can-do mentality.
• Maintain confidentiality and handle sensitive information with discretion.

What we offer

• Centrally located workplace, flexible working hours model incl. home office as well as training and further education opportunities.
• A collegial working environment with a flat hierarchical structure, including regular team events.
• You can expect a varied, fulfilling task in an interesting, dynamic environment.

Do you enjoy working in an international, multidisciplinary, and interactive team? Join MaxWell Biosystems in innovating the future of electrophysiology and to bring medications for the brain to patients earlier.

Marie Obien looks forward to receiving your application documents (cover letter – a must, resume, and degrees including transcripts) by email at Write an email.