Assistant to the Secretary General (m/f/d)

01 April 2026
100%
St. Gallen

Job summary

The General Secretariat supports the university leadership efficiently. Join a dynamic team fostering innovation and research!

Tasks

Assist the Secretary with administrative and organizational tasks.
Coordinate meetings and manage internal committee activities.
Handle confidential information and support project management.

Skills

Relevant qualifications in executive assistance with years of experience.
Fluent in German and English with strong communication skills.
Proficient in M365 and document management.

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About the job

The Secretary General's Office is the central staff unit of the Rectorate and supports the university management in legal, organizational, and coordinative matters. It is responsible for the management of central committees and contributes its expertise to efficient and responsible leadership. The Secretary General's Office includes the units Committees, Legal Service, Data Protection & Compliance, as well as Records Management and Archiving.

Your tasks

Administrative and organizational assistance to the Secretary General
Scheduling and coordination, preparation and follow-up of meetings and sessions of internal committees
Coordination and support in projects, special tasks, and business planning of the committees
Independent handling of inquiries in German and English
Responsibility for the structured preparation and management of confidential information and documents

Your profile

Specific further training in executive assistance or comparable qualifications
Several years of experience in an assistant role at management or administrative level
Very good written and spoken expression in German and English
Confident handling of demanding administrative tasks and document management
Experience in organizing committees, meetings, and sessions
IT-savvy personality with very good M365 skills, especially in structured document creation with Word templates
Interest and willingness to participate in internal digitization and IT projects
Independent, reliable, and team-oriented working style
Flexibility and commitment in a dynamic, management-related environment

"A place that creates knowledge" - As one of the leading business universities in Europe, the University of St.Gallen (HSG) is committed to educating over 10,000 students and offers around 3,500 employees one of the largest employers in the region an attractive and innovative environment in research, teaching, continuing education, and administration."