Genève
Administrative Assistant 1
- 06 July 2026
- 100%
- Genève
Job summary
Join the University of Geneva as an Administrative Assistant! This role offers a dynamic work environment in a prestigious department.
Tasks
- Manage administrative tasks and financial oversight for the department.
- Serve as the key contact for funding management and budgeting advice.
- Maintain dashboards and produce regular financial reports.
Skills
- Professional maturity and at least 3 years in administration required.
- Strong English skills and proficiency in office software essential.
- Knowledge of financial management rules and proactive problem-solving needed.
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About the job
Administrative Assistant 1
- CC_AssistAdmin1.pdf
(PDF, 252.57kb)
Job Description
The Department of Astronomy at the University of Geneva is a globally recognised centre both for the excellence of its research and for its significant contributions to the development of future major astrophysics projects, whether ground-based or space-based.
Within this framework, we are seeking an Administrative Assistant to ensure the administrative management and operational financial monitoring of the Department of Astronomy and its research groups.
The person is the primary interface with central accounting, for which they prepare, secure, and submit complete and verified files, thus enabling the execution of accounting operations.
In parallel, they constitute the first point of contact for fund holders concerning:
- the management of their funding requests,
- budget management and advice,
- financial monitoring during projects.
The recruit also ensures the overall monitoring of the Department's funds, notably through:
- maintaining and updating dashboards,
- producing regular reports,
- compiling statistics.
They play an advisory and awareness-raising role with researchers and collaborators to ensure the proper use of resources and compliance with financial directives.
Required Qualifications and Skills
Commercial Professional Maturity or equivalent.
At least 3 years of professional experience in administration, ideally in an academic environment.
Good command of English (level B2)
Excellent mastery of office and collaborative tools (Office Suite, SharePoint, email, etc.)
Proficiency in institutional financial tools (SI-finances, SI-purchasing)
Knowledge of the management rules of various funds
Personal Skills:
Proactivity, flexibility, adaptability
Service orientation
Organisational and planning skills
Autonomy and rigour in following procedures
Sense of confidentiality
Start Date
1st September 2026
Additional Information
This is a permanent contract
Remarks
THE POSITION WILL LIKELY BE REFILLED WITHIN THE SERVICE.
The University of Geneva offers motivating employment conditions in a stimulating work environment. By joining us, you will have the opportunity to showcase your skills and personality and actively contribute to the prominence of an institution founded in 1559.
From a parity perspective, the University encourages applications from the underrepresented sex.
