Operational IT Buyer (60%)

About the job

This position is responsible for operational IT purchasing and contract management from ordering through supplier coordination to monitoring contract and licence durations. At the same time, it ensures high data quality in procurement and contract systems and supports the specialist departments with all purchasing-related queries.

Operational IT Buyer (60%)

Public Administration Sector

Job Description

• Ensuring the operational day-to-day business in IT purchasing
• Processing and handling of purchase requests for hardware, software and services
• Creation, recording and tracking of orders, individual contracts and contract amendments in compliance with internal guidelines and in coordination with Legal
• Communication and coordination with suppliers, manufacturers, internal departments and requestors
• Support with contract renewals, extensions and terminations of maintenance, support and licence agreements
• Monitoring of open orders, deliveries and ongoing pending issues
• Advising and supporting internal stakeholders in procurement processes and administrative matters
• Administrative support in procurement and contract management
• Maintenance, cleansing and further development of the contract management system
• Monitoring of contract, maintenance, support and licence durations and ensuring timely measures
• Processing and tracking of extensions, terminations and renewals of existing contracts
• Ensuring complete, up-to-date and audit-proof contract documentation
• Maintenance and quality assurance of supplier, contract and purchasing master data
• Elimination of duplicates and outdated data records as well as ensuring high data quality
• Creation and maintenance of overviews of orders, contracts and suppliers
• Documentation of ongoing procurement processes, important contacts and open pending issues
• Support in onboarding new employees and ensuring structured knowledge transfer

Profile

• Completed commercial or business administration training, ideally with a focus on purchasing, procurement or business
• Several years of professional experience in operational purchasing, preferably in the IT environment
• Experience in the procurement of hardware, software and IT services
• Knowledge of contract and supplier management
• Experience in public procurement or a regulated environment is an advantage
• Excellent German skills at native level as well as fluent English skills in spoken and written form
• Structured, independent and precise working style
• Strong organisational skills as well as high service and customer orientation
• Confident handling of ERP systems and common Microsoft Office applications, especially Excel
• Team-oriented personality with high communication skills and a strong sense of responsibility.

The Offer

Interested in this position as your next career step?
If so, I look forward to receiving your application.