Client Administration and Secretariat/Reception Officer, 60-80% from 01.01.2027 in the Administration Department

About the job

Client Administration and Secretariat/Reception Officer
60–80 %
From 01.01.2027

Your tasks

• You will handle admissions, changes and departures administratively and keep the
  client data up to date.
• You will process applications, cost approvals and notifications to cantonal authorities. You
  will monitor deadlines, obtain missing information and follow up on cases until
  completion.
• You will prepare individual client invoices and billing to the cantons and
  are responsible for their accuracy. Payment receipts and dunning are managed by the
  accounting clerk.
• You will work closely with housing, work, accounting and the responsible external
  agencies. You will clarify special cases with the Chair of the Executive Board.
• You will manage reception and telephone, respond to enquiries and handle correspondence,
  mail, material management and filing. You will deputise in cash and donation management.
• You will develop processes and tools further in consultation with your supervisor.

Your profile
You have completed a commercial apprenticeship EFZ in Switzerland or training as a
medicalpractice assistant EFZ. You enjoy working with numbers and data,
express yourself clearly and handle confidential information carefully.
You are used to managing various tasks independently. In case of uncertainties, you ask
targeted questions and persist until a solution is found. In personal contact, you meet
people openly, respectfully and helpfully.
Experience in the social or healthcare sector is an advantage. Knowledge in the IVSE area is not
required; you can familiarise yourself well with the special procedures and our internal processes with a high
capacity for comprehension.

What we offer you

• Your own area of responsibility with the opportunity to help shape processes.
• Internal training opportunities and participation in external training courses.
• At least five weeks’ holiday, six weeks from age 50 and seven weeks from age 60.
• An employer contribution of 60% to pension fund contributions.
• A mutually agreed distribution of your workload, where we can consider individual and
  family needs – for example, a start to work after the children’s school start.

Stiftung Ungarbühl – Living ı Working ı Leisure
Ungarbühlstrasse 12/14 ı 8200 Schaffhausen ı ungarbuehl.ch Page 1/2

Ideally, you distribute your workload over as many weekdays as possible. The reception hours from 8.00
to 16.00 provide the framework for joint scheduling.

Interested?
If this advertisement has piqued your interest, we look forward to receiving your application at:
bewerbung@ungarbuehl.ch

Do you have any questions or are you unsure?
Then get in touch:
bewerbung@ungarbuehl.ch
052 630 66 66

Stiftung Ungarbühl – Living ı Working ı Leisure
Ungarbühlstrasse 12/14 ı 8200 Schaffhausen ı ungarbuehl.ch Page 2/2