Administrative Assistant 80 - 100%

About the job

Administrative Assistant 80 - 100%

The Kantonsschule Stadelhofen is a cantonal grammar school with classical and modern languages, mathematical-scientific and musical profiles. In 2026, our school will be expanded with a branch in Dübendorf. Until moving into the permanent location, the school will be operated at two provisional sites. At full capacity, it is intended to accommodate 1,300 students and will include, besides the short grammar school, a commercial secondary school and a lower grammar school.

For the development phase of our new school locations and the subsequent school operation, we are looking for an proactive and thoughtful individual as an Administrative Assistant (80–100%) to start immediately or by arrangement.

In this versatile role, you will take on a central position in the secretariat and actively support the school management in the establishment and further development of the new locations. You will tackle tasks independently, keep an overview even with diverse topics, and ensure that work is carried out reliably, efficiently and completely. We are looking for an uncomplicated, flexible personality with a quick grasp, who takes responsibility, finds pragmatic solutions and enjoys driving things forward. Tuesday is a fixed working day.

For the development phase of our new school locations and the subsequent school operation, we are looking for an proactive and thoughtful individual as an Administrative Assistant (80–100%) to start immediately or by arrangement.

In this versatile role, you will take on a central position in the secretariat and actively support the school management in the establishment and further development of the new locations. You will tackle tasks independently, keep an overview even with diverse topics, and ensure that work is carried out reliably, efficiently and completely. We are looking for an uncomplicated, flexible personality with a quick grasp, who takes responsibility, finds pragmatic solutions and enjoys driving things forward. Tuesday is a fixed working day.

Your tasks

• You are responsible for central areas of school administration and ensure a reliable, timely and high-quality handling of administrative processes. - You are the first point of contact for students, parents and teachers and guarantee a professional and service-oriented operation of the secretariat.
• You coordinate the daily business, set priorities and keep an overview even during busy periods.
• You actively participate in the establishment of the new school locations and independently, pragmatically and solution-orientedly take on tasks as they arise.
• You relieve the Deputy Head of Central Services by independently continuing assignments, reliably implementing tasks and supporting where needed.
• You keep an eye on project-related tasks, pending items and deadlines and ensure that agreed matters are reliably advanced and implemented.
• Your workplace is in Dübendorf. The role requires presence on site; home office is not possible.

Your profile

• Completed commercial training (EFZ) supplemented by higher education (such as university of applied sciences studies, professional certificate or similar)
• Several years of professional experience in a demanding administrative role, preferably in a project-oriented environment - Quick comprehension as well as a structured, forward-looking and independent working style
• Ability to set priorities, coordinate several topics simultaneously and keep an overview even in dynamic situations
• High initiative and willingness to independently identify, tackle and consistently complete tasks
• Solution-oriented, pragmatic and resilient personality with a pronounced hands-on mentality
• Confident German language skills in spoken and written form as well as very good IT skills in MS Office tools (especially MS Teams).

Our offer

We offer you the opportunity to take responsibility in an extraordinary development phase and actively shape the new school locations. You can expect a varied role with a lot of personal responsibility, short decision-making paths and a broad range of tasks. You bring in your experience and ideas, help shape processes and make an important contribution to turning new school locations into successful schools. The employment conditions are based on the personnel regulations of the Canton of Zurich.

Application

Have we aroused your interest? We look forward to your application. Please submit your documents exclusively via the online tool and indicate the desired workload in your application documents. Applications outside the online tool will not be accepted.

For enquiries, Ms Carlina Capaul, Deputy Head of Central Services, is available exclusively by email at carlina.capaul@edu.zh.ch.

Further information can be found at Kantonsschule Stadelhofen Branch Dübendorf

For enquiries, Ms Carlina Capaul, Deputy Head of Central Services, is available exclusively by email at carlina.capaul@edu.zh.ch.

Further information can be found at Kantonsschule Stadelhofen Branch Dübendorf